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What You Need to Know Before Purchasing Anything
Who Can Purchase?
How Much Can We Spend?


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About Your Department

Who Can Purchase?

Your Responsibilities

  • What You Need to Know Before Purchasing Anything
  • Purchasing Ethics
  • Who Can Purchase?
  • WA Statutes/Authority Delegation
  • Agreement Signatures
  • Confirming Requisitions
  • Special Requirements Commodities
  • Restricted Items

    Your Purchases

  • Tracking Purchases
  • Receiving Purchases
  • Returning Purchases
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    Your department administrator (or Principal Investigator or other person authorized to approve expenditures for the budget) needs to authorize you to acquire goods or services on behalf of your department and its budgets. Preferably, this authorization will be in writing, such as in the job description for your position. Delegation of signature authority for sponsored research projects needs to follow Grants Information Memorandum 14. Some federal sponsors require prior approval by the agency before any equipment items can be purchased.

    If you do not have the advance approval or authorization from your department, then the University is under no obligation to pay for or reimburse you for whatever you have bought.

    If You Are Authorized to Purchase

    If you are authorized to purchase, there are limits to how much you can spend. The general rule is that you may spend up to $3,300. Purchases over $3,300 must be made through the Purchasing department or eProcurement for non-equipment purchases over $3,300. Please see How Much Can We Spend for more information about spending limits.