University of Washington Purchasing Department

PETTY CASH

 

Did you  know that PETTY CASH FUNDS…

 

Can be used for:*                                           Cannot be used for (restricted):*

Office Supplies                                                 Personal Services

Miscellaneous Supplies                                     Personal Items

Research Subjects                                            Personal Fines

Memberships/Dues                                           Licenses

Registrations/Fees                                             Furniture/Drapes                                              

Books                                                              Food/Beverages (unless budget allows)

Parking Fees (off campus/in state only)                          Decorative Items (unless 64 budget)

Travel Fares/Bridge Tolls (in state only)                         Lecturers

Mileage Reimbursements (in state only)                         Repairs

Gasoline Purchases (pre-approved)                  Consulting Fees / Advisory Boards

Food /Light Refreshments (per Form 1798)      Prizes and Awards

                                                                        Honoraria

                                                                        Per Diem / Lodging / Car Rentals

                                                                        Out of State Travel (parking and mileage)

                                                                        Catering

                                                                        Rentals – Equipment and Building

                                                                        Non-Resident Alien (NRA) Research Subjects

                                                                        Performers

                                                                        Reimbursements to other University Departments

 

                                                                              

HAVE YOU THOUGHT ABOUT…

Ø      FIELD ADVANCE for payments to research subjects?

It is recommended that, instead of using Petty Cash for obtaining funds to pay research subjects, research-related funding should be obtained through a Field Advance.  A Field Advance offers many options and conveniences that the Petty Cash Advance does not.  For instance, you can:

ü                  Take more than 5 working days to reconcile.

ü                  Obtain funds in excess of the $200 petty cash limit.

ü                  Obtain the Field Advance quickly and conveniently.  You don’t have to wait for

the Petty Cash Desk to open.

For more information, contact the Field Advance Desk (206) 543-8822, or go to:

http://www.washington.edu/admin/payables/fieldadv.html

 

Ø      How to pay for LECTURERS, PERFORMERS, or CONSULTANTS?

Petty Cash funds cannot be used for payments to individuals, for personal services, or for services provided by individuals or companies.  Lecturers and UW student performers may be paid through check request or a purchase order.  Any other performers, or consultants, or other service providers must be paid by purchase order.  For more information, to to: http://www.washington.edu/admin/payables/pettycash.html  or contact Cathy Sleipnes, sleipnes@u.washington.edu   543-6135

 

* Reimbursement/Advance requests must meet all University policies, procedures and requirements.