The Basics of eProcurement BAR (Budget Activity Report) Information FAQ Quick Glance at eProcurement Returns/ Status Checks Roles in eProcurement Supported Browsers Training Guides and Help Training Schedule and Signup Contacts eProcurement Home Page

eProcurement Roles

1. Pre-appoved Preparer. Requisitions are sent directly to University Stores/ Vendor without stopping for approval. See Case Study. Preparers can be setup to order up to a certain dollar amount. If the preparer orders more than the dollar amount, the requisition stops for approval.
   • $250
   • $500
   • $1,000
   • $2,000
   • $3,000
   • $3,000+
   A pre-approved preparer can be setup by:
   1. Budget
   2. Organization Code

**All Pre-approved Preparers must have the role of Preparer to create a requisition**

Approver

A person who approves requisitions. An approver approves requisitions by:

1. Budget
2. Organization Code

Approvers approve orders by dollar amounts. See Case Study.

• $250
• $500
• $1,000
• $2,000
• $3,000
• $3,000+

Watcher

A watcher is someone who is authorized to view requisitions in eProcurement, but cannot submit requisitions. A watcher can be setup to view requisition activity by:

1. Budget
2. Organization code

Preparer for Tax-free Alcohol

Before a preparer may order tax free alcohol, University Stores must have an eProcurement Alcohol Authorization form for each person ordering alcohol in eProcurement. Read Accountability for ordering tax-free alcohol for more information.