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Local Hotel Contracts

Effective  Sept 30, 2008 - Sept 30, 2009
Contract #UW RFQQ HOTELS-PR0505

University District

The contract rates are for individual travelers only. You must call the 1 800 numbers and ask for the University rates in order to get the contract rates. The rates are based on availability and on a first-come, first-served basis. These rates will not apply to conferences and group meetings. Those rates will be negotiated as part of the conference package.

The following are the only acceptable forms of payment:

  • VISA Central Travel Account (CTA)
    • The department shall provide their CTA number when making the reservation.
    • The hotel shall charge the amount approved by the department upon guest checkout and send the folio to the department contact.
  • The department shall provide a PO number when making the reservation. Use 03-69 as the obj-sub codes. Encumber separate purchase orders for travel related payments to a vendor and for travel expenses paid directly to the individual.
    • The hotel shall submit the invoice and folio with the PO number to the department contact.
    • The department contact shall review and approve the invoice and forward it to Accounts Payable box 351130 for payment.