Purchasing/Stores Glossary of Terms

Glossary Terms Beginning with "I"

ICA
Inter Collegiate Athletics.

Inspection Report
A report to inform the purchasing authority of the quality or condition of the items delivered.

Inst.
Installed or installation.

Invitation for Bids
A request, verbal or written, which is made to prospective suppliers requesting the submission of a bid on commodities or services. Bids are used for purchase of items exceeding formal competition limit.

Invoice Voucher
Internal University form used in lieu of invoice,generally used for payment to vendor.

Invoice
An itemized list of goods shipped or of services rendered stating quantities, prices, fees, shipping charges, discounts, extensions and total used for payment to individuals.

Invoice
Paperwork which provides information about a specific Stores order. An invoice shows the items ordered, the price, budget number charged, person who placed the order, and the order number. Your invoice is attached to your Stores stock order.

Item Number
A seven-digit number assigned to an item stocked in the Stores Warehouse. Look in the Stores Catalog, or the Stores Online Ordering System for item numbers.

Item
An item is a product listed in the University Stores Catalog or a vendor catalog or online in the Stores Online Ordering System.