Purchasing/Stores: Catering/Conference Contracts

UW HFS Catering Services
At UW Catering we can do it allÑsmall meetings, large elaborate events and everything in between. We can even cater campus weddings! We're proud to be the premier caterer of the University of Washington and are dedicated to providing outstanding service and fabulous food to our campus clients. We welcome special requests. Note that events paid by university budgets are not charged gratuities or state sales tax.

UW HFS Conference Services
Looking for the perfect backdrop for your next educational or recreational conference? Then take a look at all the University of Washington summer conference program has to offer: affordable housing accommodations, dining service and meeting space for a conference of almost any size and a professional staff ready to help you make your event a success.

Catering Amenities

As You Like It
(206) 253-9570

Blue Ribbon Cooking
(206) 329-2442

Catering Co
(425) 825-7230

Celebrate Catering
(425) 338-1533

Classic Catering
(800) CATER-IT

Getchen's of Schwartz
(206) 623-8194

Hawaii BBQ
(206) 522-7740

Jewel Catering
(206) 524-4918 X24

Larry's Markets
(425) 646-8646 X24

Deliver to locations on or off campus?	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes
Can you prvide table linens, cotton napkins, buffet & wedding Cake-china, silverware as part of your service? If so, what type of "Up-charge" do you charge for this service?	Yes	Yes no up-charge included in price	Yes	Yes	Yes have special delivery fee, if applicable $50 - $150	No	No	Yes	Yes 31%
Do you posses the ability to "build" a remote kitchen facilities if they are not locally available at the event as needed?	Yes	Yes	Yes	No	Yes our specialty	No	Yes	Yes	Yes
Do you have the ability to obtain adequate insurance coverage to serve alcohol	Yes	Yes	Yes	No	Yes	No	No	Yes	Yes
Do you take care of filing all necessary permits related to serving alcohol?	Yes	Yes	No	No	Yes	No	No	Yes	Yes, if requested to do so
What is your delivery zone?	State of Washington	State of Washington	Eastside, Lynnwood to Southcenter, downtown Seattle area.	Seattle, Marysville, Bellevue, Kirkland	Greater Pacific NW	Greater Puge Sound	U of W only	King, Pierce, or Snohomish County	Greater Puget Sound
Do you charge for delivery? If so, based upon the dollar minimum for the day of the service or for each day?	Yes $75 Deliver & Pick-up	No	No, delivery is free to all the eastside and to the main Seattle UW campus	Yes $30.00	No	No	No	Yes $150.00 delivery fee on all events under $5000.00 in the Puget Sound area. Outside of Puget Sound a mileage/labor charge	Yes free delivery from 7 a.m. to 3:00 p.m. $15.00 after 3:00 p.m.
Do you provide a written "Good Faith" estimate for every catering event bid upon?	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes
Can you provide out door services?	Yes	Yes	Yes	Yes	Yes	Yes	No response	Yes	Yes
What is the minimum number of days in advance to change menu items?	7 days	3 days	5pm day before delivery	1 week	7-14 Days depending on the event	One business day	1 week	7 business days written notice.	Yes
What is the minimum number of days in advance to cancel an event?	5 days	2 weeks	24 hrs. before delivery.	1 week	2 Weeks	One business day by telephone only	1 Week	30 days	24 hr
Can you provide decorating services that may include, but not limited to display linens, custom buffet fabrics, decorative balloons, fresh flowers & greens candles, ice carvings?	We have extensive collections of linens and props to decorate our buffet tables and service areas. We have a background in theatre. this allows us to form artistic backgrounds. Two of us took classes on floral arrangement	Blue Ribbon offers full event planning & known for their elaborate Decor.	Yes	Full Service	Full Service	Gretchen's offer floral, cakes and balloons	No response	Full Service	No response
Do you require a deposit? How much does it cost? When is it due?	Yes 10% to confrim the reservation	Yes 50% upon booking.	No	Depends on the event $500.00		No	No	Yes, 1/4 of the total estimated cost of the event	Only on orders over $500.00
What is your cancellation schedule?	4 days 10% 2 days 25% day of 100%	30 days notice- deposit returned 2 weeks notice- deposit transfers to future event Less than 2 weeks deposit is kept	24hrs.	50% of total bill	Refund up to 7 days under 7 days not refund	100% if not cancelled one business day prior to deliver	No	Deposits are non refundable if cancellation occurs within 5 business days of event	No fee on cancellation with 24 hr. notice
Is there a service charge?	Yes	No	No	Yes	Yes	No		No	No
How is it calculated?	18%	NA	NA	Food and labor	20% of food and bar	No		NA	NA
What is your gratuity policy?	Discretion of client	18% of total	100% discretionary	18%	Up to client	Na	No	No gratuity	No gratuity
What if any are the bar set up fees?	Plastic glassware included. Stemware extra	NA	NA	NA	$500.00 bar min.	NA	No	$5.00 per guest. If the University is providing all beverage and permits, Jewel will provide bar set up and teardown, glassware, mixers, ice , garnish, cocktail napkins, straws, etc.	Contract out on bar services
Minimum sales per bar?	$400.00 per bar	NA	NA	NA	No response	Na	No	$500.00 for first bar. $300.00 for each additional bar tender.	NA
What is your estimated, guaranteed and less than guaranteed attendance policy?	Estimated counts lower than 50% of original subject to price increase guranteed number due 5 business day prior to event, less than guaranteed not responsibility of vendor	Final count is due 7days prior to event date. You are charged no. of gurests served or final count whichever is greater.	NA	Final head count one week prior to event. Can increase headcount any time	Charges based on guaranteed count or actual # of guests whichever is greater.	NA	No	Estimated guest count 7 business days prior to event. At that time we will require final number	24 hr revision policy on order
What is your changes in service policy?	5 days prior to event	No response	NA	NA	NA	NA	No	On an individual basis.	NA
What is your overage policy?	We prepare at least 7% overage and charge per person	We plan for 10% increase in final count. You are only charged if additional guests attend.	No response	5%	7% of guaranteed count	NA	No	5% the client will be obligated for all guest attending	NA
Are holidays and weekends included in days used to calculate the above policy?	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Holiday events may be subject to additional charges	No
What is your left over policy?	We agree to feed contracted number. Server decides if leftovers are safe. Overages of food belongs to the vendor.	In house catering no food may leave facility. Off site hosts may take leftovers.	Yes	Belongs to customer	No leftovers unless signed waiver by client and approved by chef	NA	No	We do not allow any prepared foods to leave the premises	NA
Are you able to provide ethnic, religious, vegeterian, buffet style etc. menus?	Yes	Yes, custom catering is our specialty from Norugen buffet to full vegan dinners, to whole pig roast.	Yes	Yes	Yes except for kosher menus	Yes we offer kosher box lunches with advance notice of 3 business days and vegan and vegetarian items are on our regular menu	Yes, Hawaiian, Chinese, Japanese	Yes, JC takes pride in the eclectic content of our menus. We also produce weddings, corporate events and high school events that require menu items from the Pilippines, Mexico, Japan, Viet Nam, China, and the Middle East	Yes we can do custom menus.
Will you offer the University a fixed discount percentage off of your published price list? If so, what is the percentage?	Yes	Yes	Yes	Depends on the event	No	Bye based on volume and customization requests, special pricing can be provided as requested by the U of W	No	Yes	10% off box lunches 100 units
Are you able to offer the University an all-inclusive rate per person that incorporates food & services?	Yes	Yes	Yes	Depends on the event	Yes	Yes	No	Yes	Yes
Describe typical amount of time needed to plan an event?	From 2 days to 1 week.	Depends on event and size.	72 hr. 500+ custom menu 2 to 5 days.	Depending on event 1.5-1.0 hr	Depends on event Standard 3 hrs prior 1 hr clear	24 hr	2 weeks, one month would be great	2 hr depending on event and location	Can do any size event with 2 weeks notice 24 hr smaller events
Do you have in-house dinning or conference facilities?	Yes	Yes	No	No	No	No	Yes	Yes	No
If yes, please describe capacity.	We are housed in the Swedish Cultural Center and can handle groups from 20 to 300 for seated events. We have 3 floors of rooms all at moderate fees with free parking.	5200 foot water front facility right on Lake Union offers meeting space & dining for up to 200 guests.	NA	NA	NA	NA	40 people	The canal, top of the market, stone manor, the great hall and suite 200	NA
Are you able to offer the University Net-30 payment terms?	Yes	Yes	Yes	Yes	Yes	Yes	No response	Yes	Net 30 is ok
Accept University Procard-Visa?	Yes	Yes	Yes	Yes	Yes	Yes	Check	Yes	Yes
If not, preferred method of payment?	NA	NA				NA		Yes

Other Catering Vendors (Table II)

Catering Amenities

Lisa Dupar's
(425)881-3250

Madres Inc.
(206) 227-7478

Mamas Brown Bag
(206) 633-2247

MCormick & Schmicks
(206) 762-4418

Mighty O Donuts
(206) 547-0335

On Safari Foods
(206) 932-9497

Organic to Go
(800) 304-4550

Ray's Boat House
(206) 789-6309

Schwartz Bros
(206) 689-7300

Deliver to locations on or off campus?	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes cost plus 20%
Can you prvide table linens, cotton napkins, buffet & wedding Cake-china, silverware as part of your service? If so, what type of "Up-charge" do you charge for this service?	Yes	Yes- We charge $2.50 per person to upgrade from disposable serving accompani-ments to china ,glassware, linen napkins. Table linens for guests seating are subject to a rental fee depending on size needed and quantity we provide linens for our buffet	No formal accessories only caual . 50 per person	Yes, cost	No not currently, we may be able to arrange something to meet your needs	Rental Fee	Yes	Yes	Yes
Do you posses the ability to "build" a remote kitchen facilities if they are not locally available at the event as needed?	Yes	Yes, we have portable grills, chafers, and refrigeration. We are able to prepare most menus at our kitchen and transport to customer's site and "finish off" when needed	No	Yes	Yes we typically deliver already made product. We are set up with equipment to bake at events.	Yes	No	Yes	Yes
Do you have the ability to obtain adequate insurance coverage to serve alcohol	Yes	No	No	Yes	No	Yes	No	Yes	Yes
Do you take care of filing all necessary permits related to serving alcohol?	Yes	No response	No	Yes	NA	Yes	No	Yes	Yes
What is your delivery zone?	Western Washington from the eastside to Seattle to Tacoma and the San Juan Islands.	Greater Seattle area	Greater Puget Sound	Greater Seattle area	Greater Seattle area	Greater Seattle area	Greate Seattle area	Washington State	Greater Seattle area
Do you charge for delivery? If so, based upon the dollar minimum for the day of the service or for each day?	LDC does not charge a flat delivery fee for a full service catered event	No	Case by case basis depending on the size of the order	Yes how much time it will take and is there "set up" required.	No delivery is free for any order above our minimum delivery qualifications	Yes $20 in Seattle. $25 outside Seattle	Yes flat rate of $3.95 per delivery.	Yes fee applies to drop off food. $25 and hr. Calculated on location of delivery.	We do not charge for delivery
Do you provide a written "Good Faith" estimate for every catering event bid upon?	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes
Can you provide out door services?	Yes	Yes	No, but, we can deliver to any outdoor location	Yes	Yes	Yes	Yes	Yes	Yes
What is the minimum number of days in advance to change menu items?	2 days	Small menu changes can be made up until 24 hr prior	Changes can be made up to the day of the order. Same day changes are subject to availability	5 days	By 10 am before a delivery	7 Days	Casual catering 1 day. Full service 3 days	5 working days prior for events under $10. 7 working days for events over $100.	4 days
What is the minimum number of days in advance to cancel an event?	5 business days	Contract may be terminated by client with or without cause by providing written notice of termination, the deposit is not refundable or transferrable. If the event is cancelled anytime within the 13 days	Lunch order $500 two days. For breakfast orders under $500 one day.	14 Days (UW only)	2 weeks as long as orders are canceled prior to being made there are no fees/deposits required	7 Days	Casual catering 1 day. Full service 5 days	Written notice of cancellation at least 30 days in advance of event	Cancellation can occur up to one month from the date of the event. Deposit will forfeited however it can be applied to rebooking
Can you provide decorating services that may include, but not limited to display linens, custom buffet fabrics, decorative balloons, fresh flowers & greens candles, ice carvings?	LDC has created, manged and executed events that include bar/bat mitzvahs, yacht christenings, board room, lunches, dinners, world wide culinary theme pastries	Madres is happy to custom design a menu, including decoration, your choice of linen color, candles, flowers, balloons, You name it! We'll work closely with you to pick a theme that you and your guests will enjoy.	We do not provide decoration services	We have a full "Props & decor dept and are able to do themes and accents to just about any level	NA this may be a service we could help with in the future	We work with professional florist an do much of our own decorating	Catering specialists can assist with many types of themed events. Specialty linens, silver service china service balloons, entertain-ment, floral arrangements, casino nights, picnic games, audio visual equipment and ice carvings	Small to full scale events. floral and theme design expertise in northwest cuisine as well as customized menus.	Linens custom fabrics balloons fresh flowers, candles and ice carvings all can be coordinated through our sales management
Do you require a deposit? How much does it cost? When is it due?	Yes 50%	No, 50% of estimated food cost 30 days prior to event date.	No	No	No response	No	No	Yes 50% deposit is due within two weeks after signed contract is received.	Yes, upon receipt of the confirmation letter
What is your cancellation schedule?	5 business days you will either be charged your 50% deposit or any costs incurred for your event whichever is greater	The caterers obligations under the contract will terminate on the date on which the client provides written notice of termination of the contract or the date on which caterer has completed the scope of wrok required of the client under the contract.	Breakfast and lunch orders $500 and up require two day notice. Orders less than can be $500 canceled day of.	50% after 14 days	No response	Case to case basis	Drop off casual catering 24 hr no fee. Same day cancellation 50% balance due.	Cancella-tion less than 30 days prior to event the client shall (1) Forfeit all deposits, (2)Be responsible for all charges from third party vendors incurred by RBC (3)Pay a percentage of estimated food and beverage charges.	NA
Is there a service charge?	some venues will require LDC to charge a service charge. This charge will be paid directly by the client. LDC does not have a service charge	Yes, 16% of catering total for on site catering. We do not charge a service fee for catering that is a delivery and drop off situation	No	It's a labor charge based on the number of staff and how long they work.	No response	No	Yes operations fee on full service staffed events 15% on food, beverage and retails	Yes	No however billed labor does apply when services of leads, servers, or bartenders are required. Leads are billed at $25/hr. Servers at $20/hr. and bartenders are at $25/hr.
How is it calculated?	NA	16%	NA	NA	No response	NA	15%	18% Service charge	NA
What is your gratuity policy?	No gratuity	It is not included in our contract or pricing	None	Optional we will advise what the normal amount might be	Gratuity is not included we accept tips	It is most appreciated	We do not accept gratuity	Staff gratuity is covered by service charge	Optional
What if any are the bar set up fees?	All alcohol sales are based on consumption if LDC provides the alcohol. If the client provides the alcohol and LDC serves it there is a $3.00 per person corkage fee.	Depends on scope of event. We will set up your bar, but can not provide alcohol set up fees range from $50-$150 we can also provide a bar tender at the rate of $20/hr	NA	Only labor fees.	NA	None	NA	No bar fee	$25/hr
Minimum sales per bar?	No bar set up.	NA	NA	None	NA	No	NA	Bartending staff are charged at $25/hr	NA
What is your estimated, guaranteed and less than guaranteed attendance policy?	Decrease gues count 5 business days before event. Increase 24 hr prior to event.	NA	We can add but not take away. No credit given if to many items ordered.	Is due 3 business days prior (5 in December) Can be raised if possible after that date but once firm, this is the final $ to be paid.	Our personal guarantee is attached	Final numbers are due 5 days in advance and client will be billed for that minimum number. Additional guests can be added at price per head fee.	For full service events, the minimum guarantee is due 10 days prior to the event date. This number can increase or decrease within 5 days of the event. for drop off casual catering i.e. (box lunches, platters) the order can be adjusted the day before	Notification of the exact number guests 5 working days prior to event. Client will be billed and agrees to pay based on the a actual number of guests.	Final guest count is due 4 days prior to the event
What is your changes in service policy?	Contact catering coordinator	Madres will provide written documentation and receipts for all rental equipment. Client agrees to pay for rental equipment no later than 5 days after receipt of such expenses. Final labor cost is based on actual time that staff worked at the event.	See above.	None	No response	NA	Contact catering coordinator	Three working days prior to event	NA
What is your overage policy?	You will be credited if we over estimate labor cost and billed in under estimate labor costs.	Client agrees to provide caterer with an estimated event attendance five business days prior to the event. This number cannot be lowered prior to the event and constitutes a guaranteed. Client will be given a final invoice base on this guarantee prior	See above	5%	All product ordered and made and delivered is to be paid for at price agreed	NA	5% based on the guarantee number given by client	10% overage of guaranteed guest count	5%
Are holidays and weekends included in days used to calculate the above policy?	No	Yes	No	Yes	Yes	Minimum $500 charge on weekends	Yes	No	Yes
What is your left over policy?	Client keeps food LDC will dispose of any unwanted leftovers	All leftovers are your to keep. We will provide disposable containers for you. If you would prefer Madres will remove everything	Credits and or refunds will not be given if too many items were ordered	Capt. will access if lefrt overs are "Food safe" before these items are released to the client.	No response	Belongs to client	Client keeps all food and beverage	RBC does not allow leftovers to be taken from premise after event. Unless proper storage is arranged in advance	All leftover product remains the property of SBR
Are you able to provide ethnic, religious, vegeterian, buffet style etc. menus?	Yes	We are able to provide vegan, vegetarian, allegen-free meals. We are willing to explore any dietary restrictions if the customer will provide us with details.	Yes	We can make about any food items. Subcontract Kosher.	Our product is animal product free and organic	Yes	Yes our catering menu provides both vegetarian and vegan options	Yes RBC is a expert in researching and creating specialized menus including themed, ethnic, and vegetarian menus.	Yes, we offer a wide variety of services and menus for every occasion. We offer custom menus whether it be kosher, ethnic or vegetarian
Will you offer the University a fixed discount percentage off of your published price list? If so, what is the percentage?	Yes 5% of food and beverage only	No	No	Each event is bid, based on dept. budget & our availability.	Payment terms are net 15%	No	No	Yes 5% discount off any published price for food	10% off food and beverage
Are you able to offer the University an all-inclusive rate per person that incorporates food & services?	Yes	Yes	No	Yes	NA	Yes	Yes	Yes	Yes
Describe typical amount of time needed to plan an event?	The time it takes to plan an event varies.	Depends greatly on the size/scope of the event. For a buffet style set up we require 30 minutes - 1hr to set up. For a seated meal with decorations and rentals to set up we might need as much as 5-6 hr	$500 or more two days notice. Less than 500 day before or same day.	Two weeks planning Bed<Bk	It depends on the agreement	2 weeks	Full service events that will include decor, china and staffing require a minimum of 10 days notice. Events with a guest count of 500 plus require a minimum of 21 days notice. Exceptions may apply. Casual catering drop off menus can be created on the SA	Depends on event - will give estimates.	Depend on event. 4 days
Do you have in-house dinning or conference facilities?	Yes	No	No but we do partner with some who do.	Yes	No	No	No	Yes	Yes
If yes, please describe capacity.	LDC opened pomegranate bistro in May 2005. It is an upscale bistor in Redmond 80 guests	NA	NA	Museum of flight	NA	NA	NA	Our private banquet room features an elegant slate fireplace private canopied deck, custom copper lighting and a view of Puget Sound and the Olympic Mountains. Groups from 10 to 74 for a plated meal or buffet for 80 guests. Reception style canopied deck	Each of our restaurants has at least one private dining room. We also cater at other venues including Hedges Family East, Columbia Winery, Woodhouse Family Cellars, The Chinese room at Smith Tower, and The Chihuly Boathouse
Are you able to offer the University Net-30 payment terms?	Yes	Yes	Yes	Yes	Our terms are net 15. But will take 30	Yes	Yes	Yes	Yes
Accept University Procard-Visa?	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes
If not, preferred method of payment?

Other Catering Vendors (Table III)

Catering Amenities

Seattle Catering
(206) 633-2156

Smokin' Pete's BBQ
(206) 783-0454

Specialty's Cafe & Bakery
(877) 50-CATER

The Wedge Catering
(206) 523-2560

Tony's Events & Catering
(206) 328-2195

Twelve Basket Catering
(425) 576-1000

Gourmondo the Art of Food
(206) 587-0190

Shalimar Restaurant
(206) 633-3854

Deliver to locations on or off campus?	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes
Can you prvide table linens, cotton napkins, buffet & wedding Cake-china, silverware as part of your service? If so, what type of "Up-charge" do you charge for this service?	Yes $0-$5.50 per person.	Yes 10% of list (E.G. Abby Rents)	No	Yes, cost	Yes, no "up charge"	Yes $5.00 per person.	Yes, Gourmondo is a full services cater. We offer custom decor, floral arrangements, rentals, custom display ice carvings	Yes, rental charge plus 5%
Do you posses the ability to "build" a remote kitchen facilities if they are not locally available at the event as needed?	Yes	Yes	No	Yes	Yes	Yes	Yes	Yes
Do you have the ability to obtain adequate insurance coverage to serve alcohol	Yes	Yes	No	Yes	Yes, class H liquor license	Yes	Yes	Yes
Do you take care of filing all necessary permits related to serving alcohol?	Yes	Yes	No	Yes	Yes	Yes	Yes	Yes
What is your delivery zone?	Western Washington	Greater Seattle area including east side	Anywhere in Seattle, other locations negotiable	Greater Seattle area	Greater metro King County area	Arlington to Olympia. The Puget Sound west to Ellensberg.	King County	From Everett to Federal Way.
Do you charge for delivery? If so, based upon the dollar minimum for the day of the service or for each day?	Yes, portal to portal we discount service to UW price varies by zip code	Yes 15% of food and beverage	Yes, 10% of total order, up to $100	Yes how much time it will take and is there "set up" required.	No, waived for all UW events	Yes, drop off & pick up under $38.50. Staffers run $20.00 per vehicle plus $30.00 per server. Staffed events with more than one vehicle run more.	Yes, flat fee $15.00	Determined by amount of people. Under 20 people no charge.
Do you provide a written "Good Faith" estimate for every catering event bid upon?	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes
Can you provide out door services?	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes
What is the minimum number of days in advance to change menu items?	5 business days	7 days	Zero, depending on order size. Larger orders over 100 people require 48 hr notice	5 days	N/A sometimes we are able to accommodate same day requests. Prefer 48 hr	7 days with exception. Never less than 3.	2 days	2 days
What is the minimum number of days in advance to cancel an event?	10 business days maries per contract	30 days for large events 15 days for small events	Large orders over 100 people 24 hr notice	14 Days (UW only)	At no additional charge. Tony's always supplies skirting, custom buffet fabrics, votive candles for all buffets. We contract out ice carvings when requested.	7 days	48 hr	1 week
Can you provide decorating services that may include, but not limited to display linens, custom buffet fabrics, decorative balloons, fresh flowers & greens candles, ice carvings?	We can provide all decorations & fabrics. 25 years in the industry allows us personal contacts with many of the local & quality vendors in the area,. We also work with professional planners and display makers.	We can provide any specialty linens, buffet centerpieces, and floral arrangements. for complete transformation events we hire a designer at client's approval	NA	We have a full "Props & decor dept and are able to do themes and accents to just about any level	No, waived for UW events	We can provide all of the above.		No pictures available, but able to provide all services
Do you require a deposit? How much does it cost? When is it due?	Yes. 50% due in advance waived for UW	Yes 50% for events over $1,000 credit card only. For under $1,000 30 days prior to event	Yes, for orders over $5,000. 50% one week prior to delivery	No	Very flexible for UW we don't charge anything unless food has already been	No
What is your cancellation schedule?	Cancellations less than 5 business days will be billed for the total amount due	Full refund of deposit if event cancelled with 30 days notice. If cancellation occurs with less than 14 days notice deposit plus any cost incurred are due in full	Depends on order size. For up to 50 people two hr notice. For over 50 people, 48 hr depending on situation, this is flexible	50% after 14 days	10%	3-5 days 50%, 2 business days or less.	48 hr.	Less than a week loose whole deposit, more than a week loose 10%
Is there a service charge?	No	Less than 14 days notice deposit plus any cost incurred are due in full	No	It's a labor charge based on the number of staff and how long they work.	Yes	18% for staffed events food beverage and equipment. 10% for delivery set up and pick up.	No
How is it calculated?	No	NA	NA	NA	Wrap up all leftovers for host at end of the reception for them to enjoy later	See above	NA
What is your gratuity policy?	15%	Up to client	Tipping is optional	Optional we will advise what the normal amount might be	We have served all of the above on numerous occasions for UW events most requested: vegan which we have	Optional	We do not charge a gratuity it is left to the clients' discretion	15% on top of bill.
What if any are the bar set up fees?	Hourly	$100.00	NA	Only labor fees.	We waive fees for UW	We currently have no license to sell	None	NA
Minimum sales per bar?	No	$200.00	NA	None	Yes	We can serve. Labor charge of $25.00 per hr for staffed event if the purchaser provides the alcohol	NA	Market
What is your estimated, guaranteed and less than guaranteed attendance policy?	Lowest guarantee at booking guest count may be increased upon request, but not decreased after initial confirmation	Final head count is due 7 days prior to event. After that the head count may increase by up to 15% but no decrease.	Prepackaged goods may be returned. However, a 10% restocking fee will apply. Made to order items are non refundable unless sufficient notice has been given. Please see cancellation policy.	Is due 3 business days prior (5 in December) Can be raised if possible after that date but once firm, this is the final $ to be paid.	Typically 90 minutes planning session prior, 90 minute set day of and 90 minute at end of reception	We require a final guaranteed count 3 days prior to the event. Exceptions to this rule may vary depending on the menu item and requests.	None	All number of people are final once we leave our kitchen
What is your changes in service policy?	NA	15 days notice	Depends upon services requested.	None	Yes	If we can accommodate a change without cost we will not charge. Never more that 5%
What is your overage policy?	5% Overage at no additional charge	10%	Prepackaged goods may be returned. However, a 10% restocking fee will apply. Made to order items are non refundable unless sufficient notice has been given. Please see cancellation policy	5%	Edmonds Meany Ball holds 200 guests. University Tower Hotel, Governor Room, District Lounge 75 person capacity	2-3%
Are holidays and weekends included in days used to calculate the above policy?	No	Yes	No	Yes	Yes	No labor charges time and a half on national holidays		Yes
What is your left over policy?	Client may keep left over food but not beverages, caterer will pack	We provide to go containers or we are happy to deliver left overs to any local food bank	Prepackaged goods may be returned however, a 10% restocking fee will apply. Made to order items are non refundable unless sufficient notice has been given. Please see cancellation policy.	Capt. will access if lefrt overs are "Food safe" before these items are released to the client.	Yes	Noperishable items may be left with the customer	Delivered to homeless shelter	What we bring is yours
Are you able to provide ethnic, religious, vegeterian, buffet style etc. menus?	Yes, NW cuisine, vegetarian, and some religious	Yes we always offer a vegetarian option and most of our sides and salads are vegetarian. We will word with the client to create a menu to suit their needs or respectfully decline if it is far from our specialty.	Yes, vegan and vegetarian options are available.	We can make about any food items. Subcontract Kosher.		Yes, we have been serving vegetarian dishes since we were established in 1976 when vegetarian was not popular	We custom develop each menu. We have extensive experience with kosher, vegetarian and various ethnic cosines	Vegetarian, kosher etc.
Will you offer the University a fixed discount percentage off of your published price list? If so, what is the percentage?	No, possibly depending on volume	List prices and special UW menus are already discounted	No	Each event is bid, based on dept. budget & our availability.		5% on events for 100 or more guests. Food and beverage only.	5%	20%
Are you able to offer the University an all-inclusive rate per person that incorporates food & services?	Yes	If required however, we prefer to bill by item.	We are happy to create per person quotes fo orders of 100 people or more.	Yes		Yes, as needed.	Yes, to be determined	Yes
Describe typical amount of time needed to plan an event?	We prefer 2-4 weeks for full service events. 1 week for drop off events.	Set up times vary according to the event. We like to allow enough time to set up calmly. 45 min. to 1 hr. for most functions. For delivery only we drop off 30 min before meal time.	Depends upon the size of event. 3hrs for 1-50 people. 1 day for 51-200 people, 5 days for 200 plus	Two weeks planning Bed<Bk		2 days to 2 months depending on menu, decor, number of guests and arrangements requested.	2 weeks	1 week
Do you have in-house dinning or conference facilities?	Yes	No	No	Yes		No
If yes, please describe capacity.	150 cocktail 100 sit down. Puget Sound Yacht Club	Yes	NA	Museum of flight		NA	Yes, we accept all master credit cards 1ET 30
Are you able to offer the University Net-30 payment terms?	Yes	Yes	Yes	Yes		Yes	Yes, we accept all master credit cards 1ET 30	Yes
Accept University Procard-Visa?	Yes	Yes	Yes	Yes		Yes	Yes	Yes
If not, preferred method of payment?

Note ** Departments will need to reference PR 0306 when placing orders to receive pricing as per the contract.

Other Catering Vendors (Table IV)

Catering Amenities

Seasoned in Seattle
(206)723-5596

Tuxedos and Tennis Shoes
(206) 932-1059

Pat's Catering
(206)723-0858

Four Seas Restaurant
(206)684-4900

Deliver to locations on or off campus?	Yes	Yes	Yes	Yes
Can you provide table linens, cotton napkins, buffet & wedding Cake-china, silverware as part of your service? If so, what type of "Up-charge" do you charge for this service?	Yes	Yes 20%	Yes	Yes
Do you posses the ability to "build" a remote kitchen facilities if they are not locally available at the event as needed?	Yes	Yes	Yes, we create a workstation in a designated area for a kitchen. Also, if absolutely necessary	Yes
Do you have the ability to obtain adequate insurance coverage to serve alcohol	Yes	Yes	Yes	Yes
Do you take care of filing all necessary permits related to serving alcohol?	No	Yes	No, customers are responsible for obtaining their own internal permits and liquor licenses. Our hired alcohol caterer and hospitality agency handles their necessary permits	Yes
What is your delivery zone?	South of Everett north of Tacoma	Seattle, Bellevue,Tacoma outline areas depending on event	Seattle, North, South & West, Bellevue, Bothell, Burien, Kent Tacoma	Seattle area
Do you charge for delivery? If so, based upon the dollar minimum for the day of the service or for each day?	No	Yes, holiday rate portal-portal	Yes, $50 plus .50 per mile round trip includes the onsite parking fee	Flat rate
Do you provide a written "Good Faith" estimate for every catering event bid upon?	Yes	Yes	Yes, we provide a proposal bid in the form of an invoice detailing all expenses and it also includes the menu. We can also provide this information in an individual written form if needed.	Yes
Can you provide out door services?	Yes	Yes	Yes	Yes
What is the minimum number of days in advance to change menu items?	9 Days	One week	We ask that any change in menu items, rentals and equipment be made not later than 14 days prior to your event at which time the cost will be adjusted accordingly.	3 to 5 days
What is the minimum number of days in advance to cancel an event?	9 days	Blank	there is a non-refundable $150 cancellation feel for cancellation	Five
Can you provide decorating services that may include, but not limited to display linens, custom buffet fabrics, decorative balloons, fresh flowers & greens candles, ice carvings?	Full service event planning available for more than just food and beverage needs.	Full service company. We can coordinate all decor. China floral etc as needed	we have linen in several colors, silk flowers, candles, vases, mirror cubes, risers, greenery, lace and more for decoration tables. If we don't have what the customer needs, we can supply via rental (i.e. ice sculptures, fresh flowers, balloons, colord linen and more for a rental companies)	N/A
Do you require a deposit? How much does it cost? When is it due?	No recommended on weekends. $250.00 to hold day. Any time, only deposit will hold day.	Yes $500.00 at booking 50% 2 months prior	50% of the estimated total secure and guarantee the event	No
What is your cancellation schedule?		Blank	Cancellation within15 days or more prior to the event will result in forfeiture of the entire deposit (equivalent to 50% of balance). However, client will be entitled to the remainder of payment if it has been submitted cancellation within 14 days of the event your 50% deposit is non-refundable and will result in forfeiture of the entire deposit, we will cedit your balance toward your next event at time of ordering or at least 2 weeks prior to event date. Only a deposit cna confirm your date. Balance is due on or before the event date.	N/A
Is there a service charge?	No	Yes hourly service staff charge	Yes	N/A
How is it calculated?		Blank	18% of the total invoice before taxes	18%
What is your gratuity policy?	We do not add it to the invoice. Client is expected to add own.	18% on food & beverage for staffed events	Gratuities for staff may be added to your invoice at the discretion of customers	None
What if any are the bar set up fees?	Host - no fee/no host staff only	Hourly bartender fee	There is not setup fee. We do bill for bartender labor at $25 and hour & additional 1 1/2 hrs	N/A
Minimum sales per bar?	$600 per event			N/A
What is your estimated, guaranteed and less than guaranteed attendance policy?	Food and beverage minimum are: Monday- Thursday %600.00. Friday&Sunday $2200.00. Saturdays $3500.00	Final guest count one week prior to event	If the actual number in attendance is greater than the amount confirmed. Caterer cannot gurarantee that adequate food will be available for all persons in attendance. If the actual number is attattendance is less than the number confirmed client is still responsible for paying the per person rate b added on the guaranteed guest count initially provided. If there is a decrease in the guest count of more than 10% the final menu cost will be increased	N/A
What is your changes in service policy?	Service included in food & beverage packages	blank	we ask that changes in services and rental be made not later than 14 days prior to your event. At which time costs will be adjusted accordingly	N/A
What is your overage policy?	Blank	%5	The overage cost is covered in the menu price there is no additional charge other than the price of the menu	N/A
Are holidays and weekends included in days used to calculate the above policy?		Yes staff charge time and a half on holidays.	Holiday are not included however weekends are included	Yes
What is your left over policy?	(Food) Seasond in Seattle reserves the right to off no leftovers	At cater discretion depending on food safety	Were move hot foods from the site. Cold foods are allowed to be taken by the customer at their own risk. Customer is responsible for keeping food cold at 45 degrees. We are not responsible if customer agrees to accept left over food	Customers
Are you able to provide ethnic, religious, vegeterian, buffet style etc. menus?	Asian, European, Pacific NW etc 'Build your own men menu' system for selecting menu options based on needs	Yes, well in wide range of cusine specialty menus prepared frequently.	Italian, mexican, american, southern style food.	Yes
Will you offer the University a fixed discount percentage off of your published price list? If so, what is the percentage?	Discounts are offered y the size of the event	10% food & beverage orders over $1000.00	Yes, 10%	Yes, Negotiable
Are you able to offer the University an all-inclusive rate per person that incorporates food & services?	Yes	We charge a percent on food/bru staff, rental tax & gratuity additional	Yes, after expenses for services and staff have been calculated a figure can be provided.	Yes
Describe typical amount of time needed to plan an event?	2hr prior to guest arrival	Event depends o-site is typically 2 hours	It depends on the size of event the number of people the type of food that is provided and the setup requirements whether is a continental for 30 or a hot buffet for 100-300 preparation for an event can take from 3 hours to 20+.	1 Day
Do you have in-house dinning or conference facilities?				Yes
If yes, please describe capacity.	No	Yes, West Seattle capacity 75-500	NA	400 person capacity
Are you able to offer the University Net-30 payment terms?
Accept University Procard-Visa?	CHECK	Yes	We prefer to accept UW visa procard for payment	Yes
If not, preferred method of payment?				Yes

Catering

Housing and Food Services

Other Catering Vendors (Table I)

Other Catering Vendors (Table II)

Other Catering Vendors (Table III)

Other Catering Vendors (Table IV)