Mailing

General Mailing Tips

• Same-day processing for special services mail (Express Mail, Registered Mail, etc.):
  • Place in the morning mail pickup.
  • If you miss the morning pickup, call Mail Rating at 543-8758 for deadlines, and
  • Bring the item to Mailing Services.

• Include a budget number barcode label to ensure accurate charge back of postage and speed processing of outgoing mail.

• Sort your outgoing mail:
  • campus mail
  • domestic letter-size mail
  • domestic flat-size mail
  • international mail
  • special services mail
  • stamped official UW business mail
  Whenever possible, bundle the same budget numbers together.

• Get postage discounts on First-Class letters:
  • Use a non-proportional font, such as Courier, 10- or 12-point type
  • Position the address parallel with and at least 5/8" from the bottom edge of the envelope.

• Make sure the red postage ink will be visible:
  • Leave a clear space in the upper right corner
  • Avoid red, black, or other dark-colored paper

• Expedite international mail
  • Complete a detailed customs form, except for letters and printed matter under 16 ounces.

• Comply with USPS bulk mail requirements
  • Check design format and copy with Mail Preparation Services (543-3257) before printing.
  • Verify all addresses and 5-digit Zip Codes with the USPS or CASS/MASS certified software.

See also:
Guidelines for Reduced Postage

Contact Us:

Mailing Contacts