Mailing

Address Requirements for Off-Campus Mail

Address Requirements: For on-campus mail For off-campus mail Other mailing tips

1. Return Address
   Place a complete return address in the upper left corner. UW offices located off-campus should use their street address and corresponding city-area ZIP code.

2. Budget Number Barcode
   A budget number barcode to be charged for postage is required for outgoing mail. Departments may use barcode labels or envelopes preprinted with their individual barcodes.

3. Delivery Address
   Type or legibly print the address using a ballpoint pen or indelible ink marker. Keep address lines in appropriate sequence.

   Domestic Mail: Use a complete mailing address. Include delivery designations such as Ave and St, directionals such as N or NE, and multi-unitindications such as Ste and Apt. The city, two-letter state abbreviation, and ZIP Code or ZIP+4 Code are the bottom line of the address.

   Example:
   MR S ONEILL PRES
   SEAN ONEILL INC
   4321 MAPLE ST BLDG 1
   OAKTON MD 12345-6789

   International Mail: All international mail, except postcards, must be enclosed in envelopes or packages. The delivery address must include the full name of the city and country in English. The country name, in capital letters, is the only information on the bottom line of the address.

   Example:
   MR THOMAS CLARK
   117 RUSSELL DRIVE
   LONDON WIP 6HQ
   ENGLAND

4. Class of Mail
   Domestic letters and flats (large envelopes) under 11 oz. are sent First-Class unless marked otherwise. Domestic flats over 11 oz. and parcels must be marked with the class desired. All international mail, except postcards, must be marked with the class desired.

5. Endorsements
   Endorsements to request address service, forwarding, or return service may be used under the return address. USPS requirements for these endorsements are very specific. Mail that does not conform exactly to these requirements is nonmailable. Consult with Mailing Services or your Account Manager before printing.

6. Special Services for Mailing
   To request a special service, such as "certified," "insured," "registered," "overnight," "return receipt", UPS,", indicate the special service above the delivery address; highlight the request and separate the piece from other mail.

7. Description of Contents/Dollar Value
   All international mail, except letters and printed matter under 16 ounces, must have a detailed customs form completed by the sender. All insured and registered mail must indicate a dollar value.

Samples of Off-Campus Addressing:

98105 ZIP Codes and other Off-campus ZIP Codes

Your USPS mail is delivered to your street address, not your current box number.

Return Address for USPS Mail University of Washington Benefits Office 3903 Brooklyn Ave NE Seattle, WA 98105-6694 * Do NOT include a box number line, only an extended ZIP+4 Code, which is different from your box number.

Incoming Address for USPS Mail John Doe University of Washington Benefits Office 3903 Brooklyn Ave. NE Seattle, WA 98105-6694

Internal Campus Mail John Doe Benefits Office Box 355660

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Mailing Contacts