Individual Travel Charge Card

Introduction
Usage
Benefits
Application
Policy
Lost/Stolen Card
Credit Limits
Online Account Access
Account Cancellation

Introduction

The University of Washington contracts with JP Morgan Chase to provide individual charge accounts for travel expenses while on official University business.

State of Washington travel regulations require that all UW business airfare must be charged to a UW travel account, either the card account issued to the individual or the department's Central Travel Account (CTA).

Although airfare is the only required use of the University issued Visa travel accounts, individual card accounts can and should be used to charge all other University business related travel expenses. However, applying for an individual VISA travel account is optional.

Application

Faculty, staff, and students must be in "active" status on the UW payroll and expect to take at least one business trip per year.

Complete the Travel Card Application.

Enter your data in the application online.
Print the completed form.
Sign it.
Obtain your Administrator's approval signature.
Mail or fax the completed application to the Travel Office, Box 351120 or fax (206) 221-2454 .
Receipt: The card will be mailed to the billing address within 7-10 working days.

For emergencies only, RUSH applications can be processed and cards received in the Travel Office within 3-4 working days. Print "RUSH" on top of the application.

Email uwcts@u.washington.edu if you need to update your account information.

Policy

Click here for the UW Travel Charge Card Policy which includes rules for using the card.

Lost/Stolen Card

Call VISA at 1-800-270-7760 and report it immediately.

Credit Limits

Everyone has a credit limit/line on their card. The credit line varies based on an individual's credit assessment. There are three credit lines: $5000, $3500, & $1500. The credit line is a limit for ALL categories of purchases including retail. When this initial limit is reached an automatic override commences for an additional 200% or 300% for strictly travel and what the industry calls "entertainment charges" (T&E). Travel charges consist of airline, hotel/motel, automobile rental, rail, taxi, etc. "Entertainment" charges consist mainly of restaurants and other eating establishments.

Credit Line	T&E Override	Total Travel Limit Available
$5000	$10000	$15000
$3500	$7000	$10500
$1500	$4500	$6000

Online Account Access

Click on this PaymentNet Connect button to access your account with your UW NetID.

If you do not have a UW NetId, you will need to obtain one through this Computing & Communications. Email your UW NetId to the Travel Card Administrator requesting online access.

The UW NetID verification login procedure provides you with an eight hour window of access in the PaymentNet website. To provide security for your website, you must entirely close out of all browsers when you are finished. Otherwise, it's possible to re-enter the PaymentNet website anytime within the eight hour window.

If while working in PaymentNet your screen is inactive for approximately 20 or more minutes, the PaymentNet system will time you out. You can re-connect automatically from the "Timeout" message.

Information regarding PaymentNet:

From the PaymentNet "Welcome Screen" you may select "Electronic Statement & Payment" where you can view your current statement and/or print it. Your past statements can be viewed by clicking on the pull down menu in the "Billing Date" field and selecting the month you want to view. You aslo have the option of establishing electronic payment. Use the pull down menu in the top middle of the statement page to view and select your choices for electronic payment.

To navigate back to the Welcome/Home page, click on your browser back button or click on "home" at the top right of the JPMorgan Chase screen.

From the PaymentNet Welcome/Home page screen you may select "PaymentNet" to view your transactions and any account activity as soon as it's posted to your account. You do not need to wait until the statement closes on the first business day of the month to view account activity.

Account Cancellation

Email uwcts@u.washington.edu with the name and the last 4 digits of the account number. Cut the card after cancellation and send it to the Travel Office Box 351120.