Quick Reference—Guide to JP Morgan Chase Web Site

User Roles
0 – Reviewer / Cardholer: This user can view their own transactions, profile, and any reports that the Program administrator specifies and has access to all budgets in their division.

1 – Reconciler / Manager: This user can view their own Department's transactions, profiles, and any reports that the Program administrator specifies and has access to all budgets in their college/parent org code (ex. 254 designates College of Arts & Science).

2 – Reconciler II / Division: This user can view their own Department and division sub-levels, and any reports that the Program administrator specifies and has access to any UW budget.

3 – CFO: This user can view the same things that the Level 4 user can see, but doesn't have access to editing functions. For example, this level might be used for a Chief Financial Officer.

4 – Program Administrator: This user has full access to all functions within the software application.

Navigational Tools
To better navigate on the Transaction List, Employee Profile List, and Merchant Profile List screens, here are a few navigation tools:

“Select a View" Drop-Down Menu:
Displays queries that have been created and saved. If no queries have been created, this will show only the Default View option. If a query has been created it will say Transaction List (custom view) above the "Select a View" box. To revert back to default view, select "Default View" and click go
.
Page Navigator:
The "Go to page _ of _" displays the number of pages of transactions that are available for viewing. By clicking on the arrows on the upper right part of the screen, you can display the first page, previous page, next page or last page. The options available are dependant on the current page. The drop-down feature allows you to go to a specific page number. If more than 100 pages exist, a text box will allow you to type in the desired page number.

Sorting Columns
To sort data by category, click on one of the underlined column headings. This will sort the information in ascending order. To sort in descending order, click on the underlined category again. An upward or downward triangle indicator will appear next to the column that is being sorted, depending on if it is sorted in ascending or descending order.

The Transaction Identifier (Trans ID):
This number is a unique reference number assigned to each transaction in PaymentNet. As new transactions are posted, the row numbers will become sequentially higher.

Screen Views:
• The Transaction View screen displays current transactions that have not yet been downloaded into your accounting system. The user login level determines the information that's available for viewing.
• Cardholders (Level 0 users), and above, can click on a transaction to perform the following functions:
• Reassign accounting codes on a "per transaction" basis.
• Split transactions to multiple accounting codes.
• Dispute transactions electronically. A red dot in the Trans ID column indicates that the transaction has been disputed.
• Attach a note to the transaction. Notes may contain up to 2000 characters. A yellow "post-it note" in the Trans ID column indicates that a note is attached to the transaction.
• Click on a Dollar Bill icon in the Trans ID column to see Level II and III transaction detail.
• Using the Query Wizard all levels of users can: Develop customized views.
• Save query criteria so the same query can be performed in the future.
• "Create Export File" and download the transaction listings in a tab delimited ascii file that can be inserted into a spreadsheet.

Employee Profile
• Displays the Employee Profile List (What's displayed will vary depending on the User Login level. For example, users with an access level of 0 will see only their own profile.)
• Click on an Employee Profile to view address and acounting code defaults for the cardholder.
• The Email address fields are used in conjunction with the reconciling checkbox column. Automated email reminders will be sent if the "rec" has not been checked in the Transaction listing screen. The second Email address is used to send a reminder to the reconciler as well.

Merchants
• This displays the list of Merchants that your cardholders have purchased goods and services from.
• Click on a merchant to see detail
• The Program Administrator can edit and save data in the Default Accounting Code fields, Tax ID, and in the Merchant Status fields. The Merchant Status fields affect reports.

Reports
• Many reports are available in three categories: cardholder, transaction and merchant. Most reports have additional parameters which can narrow the report output, or leave the parameters blank and click "Proceed with Report" to see a broad range of information.

Documents
• Help—The user manual is available in an online Help file. View on-screen, or simply click the printer button while viewing the manual to print it.
• Frequently Asked Questions—This is a brief listing of some of the more commonly asked questions about PaymentNet.
• Release Notes—This is a summary of " What's New" in the latest update.

Accessing PaymentNet
• Go to the following web address: http://www.washington.edu/admin/procard/
• Select PaymentNet from the top menu bar.

This will take you to the UWnetID login page. Enter your UWnetID (usually that part of your email address preceding the @ symbol) and password to gain access to your PaymentNet web account. You can find out more about the UWnetID at http://www.washington.edu/computing/uwnetid