Buying Options

Direct purchase (in-store purchase)

• Obtain item
• Use Procurement Card at register to pay for item
• Receive and retain receipt (6 year retention cycle required)

Note: If you shop at the UW Bookstore using the ProCurement Card, you are entitled to a 10% reduction on the price of your purchase.

Phone purchase

• Place order with vendor by telephone
• Provide vendor with Individual Cardholder account number and card expiration date
• Request copy of receipt
• Retrieve and retain receipt from shipped item (6 year retention cycle required)

Internet purchase

• Place order on vendor's web site
• Enter Individual Cardholder account number and card expiration date
• Print internet screen shot of ordered item and retain (6 year retention cycle required)
• Retrieve and retain receipt / shipping document from shipped item (6 year retention cycle required)
• After the card is used, the Cardholder reviews the purchase on their internet account fulfilling review procedures as designated by department procedures. Then the Reconciler reconciles the cardholder's transactions, insuring separation of tasks.