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Year End Schedule: Important Deadlines For Payroll Coordinators

2008 Year End Schedule Page:

December
12/10/08: Payday

12/18/08: Final Cutoff

Overpayment nets due to Payroll
Verify and update employee address
Correct Social Security Numbers

12/24/08: Payday

12/26/08: Weekly Cutoff

Deadline for Overpayment repayments (sooner if possible)
Last day for emergency checks (no exceptions)
Last day for address and social security number updates

12/31/08: Comp. Time accrued by Professional Staff Level 1 must be used by today.
Note: If not used by 12/31, must be posted to the 12/31 pay period ETR.

January
1/5/09: Final Cutoff

Deadline for W-4 changes to affect the January 9th, 2009 payday
Non-Resident Alien - deadline for W-4 changes to affect the January 9th, 2009 payday

1/10/09: Payday

W-2 available in Employee Self Service
New Social Security Maximum: $106,800 (6.2% rate)
Medicare: No Maximum (1.45% rate)

1/20/09: Final Cutoff

1/26/09: Payday

Form W-2, Form 1099-R and Stipend Letter distribution

1/31/09: IRS Deadline W-2's due to employees
Note: W-2's are unstamped mail, please mail to employees or return to Payroll Office labeled as unclaimed.

February
2/2/09: -Tax form replacement requests accepted. Please download and complete the Tax Form Replacement Request Form

2/16/09: Tax year 2009 exempt claims due

Non-resident alien tax year 2009 Form 8233 with Treaty Article
Non-resident alien tax year 2009 Form W-8BEN with Addendum
U.S. citizen or resident alien tax year 2009 Form W-4

March
3/10/09: Form 1042-S distribution