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Year End Schedule: Important Deadlines For Payroll Coordinators

December:

12/10: Payday

12/18: Final Cutoff

Overpayment nets due to Payroll
Verify and update employee address
Correct Social Security Numbers

12/24: Payday

12/27: Weekly Cutoff

Deadline for Overpayment repayments (sooner if possible)
Last day for emergency checks (no exceptions)
Last day for address and social security number updates

12/31: Comp. Time accrued by Professional Staff Level 1 must be used by today.
Note: If not used by 12/31, must be posted to the 12/31 pay period ETR.

January

1/4: Final Cutoff

Deadline for W-4 changes to affect tax year 2008
Non-Resident Alien - Deadline for W-4 changes to affect tax year 2008

1/10: Payday

W-2 available in ESS
New Social Security Maximum: $102,000 (6.2% rate)
Medicare: No Maximum (1.45% rate)

1/18: Final Cutoff

1/25: Payday

Form W-2, Form 1099-R and Stipend letter distribution.

1/31: IRS Deadline W-2's due to employees.
Note: W-2's are unstamped mail, please mail to employees or return to Payroll Office labeled as unclaimed.

February:

2/1: -Tax form replacement requests accepted. Please download and complete the Tax Form Replacement Request Form

2/15: Tax year 2008 W-4 exempt claims due

Non-Resident Tax year 2008 Form 8233 with Treaty Articles
Non-Resident Tax year 2008 W-8BEN with Addendum due

March:

3/9: Form 1042-S Distribution