Verification of Employment Guidelines

• Description
• Types of Verification/Employee Procedures
  • Mortgage Verification
  • Phone Verification
  • Letter of Verification
  • Apartment Rentals
• Forms
• FAQs
• Payroll Contacts
  

Description

As a service to University employees, the Payroll Office will provide verification of employment for a variety of needs. Under the privacy act, we are restricted to release dates of employment, job title, department, full- or part- time status and verification of a salary amount if given to us. If Payroll receives a signed release form from the employee, salary details will be provided.

Please note – The University of Washington does not provide verification of address for employees.

Types of Verification/Employee Procedure

Mortgage Verification:

When applying for a mortgage, the lender will request a verification of employment for an employee’s salary information accompanied by a signed release form from the employee authorizing release of information.  If the verification is for previous employment, a release form is not needed as salary information is not disclosed.

Phone Verification:

Letter of Verification:

Employees can request a letter of employment verification for a variety of reasons like adoption or immigration. The request can be made over the phone or by filling out a request form. Employees will need to provide name, SSN and EID and department. Once the letter is complete, Payroll will either mail it to the employee through campus mail or the employee can pick it up from the Payroll Office with picture identification.  If the employee is separated or out-of-state, the letter may be mailed via US Mail with some additional verification provided by the employee.

Please note – Due to privacy and security concerns, the Payroll Office can not fax verification letters.

Apartment Rentals:

Forms

• New VOE Process Memo
• UW Verification of Employment Request Form

FAQs

1. Can the Payroll Office verify income for an employee?
• Payroll can say either “yes” or “no” to a figure given, but without a signed release from the employee, we’re unable to give exact figures, or give their pay range.
  
2. If the employee is separated, can you tell me where they went?
• Payroll only maintains fiscal information and is unable to disclose forwarding information.
3. Can the Payroll Office give out personal or work phone numbers so we can contact the individual?
• We’re unable to provide that information, but the online UW Directory has a list of current employees and contact information.
4. Can the Payroll Office print out my earnings statements for a certain time period?
   • It is the responsibility of the employee to print out earnings statements on ESS.  Pay stubs are on a rolling year cycle.
5. Can the Payroll Office provide a letter stating proof of my current address?
   • Payroll can only provide a letter verifying your employment with the University of Washington Payroll Address
6. Can the Payroll Office provide an employee’s separation reason?
   • Since Payroll only maintains fiscal information, you can contact Human Resources at 206-543-2354..
7. How can I find out my hourly rate if I’m currently in a salaried  position?
   • You can find your average hourly rate on the Compensation website: http://www.washington.edu/admin/hr/ocpsp//.
8. Does the Payroll Office keep track of archive and current weekly hours?
   • Payroll doesn’t keep employee timesheets, so questions should be directed to their home department and the payroll coordinator in charge of their timesheets.

Payroll Contacts

• Vanessa Posadas
• Teresa Vu
• Christa Woodhull

See the Payroll Contacts List

Payroll Box 355655 A Division of Financial Management payroll@u.washington.edu Modified: March 25, 2008

University of Washington 3903 Brooklyn Ave. NE Seattle, WA 98105 Office (206)543-9202 Fax (206)543-8137 Box 355655 Hours: 8am - 5pm