UW Timesheet

• What is the UW Timesheet?
• What are the benefits of using the UW Timesheet?
• How do departments get access to the UW Timesheet?
• How does the UW Timesheet work?
• Supported Browsers and Platforms

What is the UW Timesheet?

The UW Timesheet is an online timesheet available to hourly employees with a UW NetID and access to Employee Self-Service (ESS).

What are the benefits of using the UW Timesheet?

• Convenience—The UW timesheet may be accessed from any computer with an internet connection.
• Eliminates the need for the manual routing of timesheets—all time entry and approvals are done online.
• Maintained electronically—no need to store six years of paper timesheets in your office.
• Eliminates duplication of work—it "does the math" so payroll coordinators don't spend time re-checking addition.
• The UW Timesheet can calculate overtime and track time to budgets.

How do departments get access to the UW Timesheet?

The UW Timesheet is available to a limited number of departments as we introduce it to the university community in a phased rollout. We anticipate the UW Timesheet will be available for general use within the next several months. We will be contacting departmental administrators to arrange access to the UW Timesheet and to provide training.

Please contact ess@u.washington.edu if you have any questions.

How does the UW Timesheet work?

• After a department has requested access to the UW Timesheet application, departmental payroll coordinators or timekeepers log in and complete a set up page for each hourly employee that will use the UW Timesheet.
  
  
• The next time the employee logs in to Employee Self-Service (ESS), they will see a timesheet tab and can begin entering their hours worked. At the end of each pay period the employee electronically submits the timesheet for approval.
  
  
• Approvers log in to their “Work List”—the place where they review the hours that their employees submitted. Approvers may approve the employee’s timesheet, or reject it back to the employee for correction.
  
  
• At the end of each pay period, the payroll coordinator runs a Time Entry Report. The Time Entry report displays all the information needed to enter time into ETR/PTR.

Supported browsers and platforms

The UW Timesheet was developed as part of the USER Project. See the USER desktop requirements web page for operating system and browser compatibility.