Payroll Coordinator's Guide

Updates!

Spring Payroll Coordinator Meetings Summary.

Changes to OPUS for new/rehires.
Effective April 1st, new fields have been added to the Initial Hire screen in OPUS. Date of Birth and Gender information that was previously entered online using the Affirmative Action Data Form will instead be entered in OPUS. For more information about this change, please refer to the information sheet about this process.

Online Salary Expense Transfers
Retro Salary Transfers are now called Online Salary Expense Transfers and beginning 12/3/2008 can be completed through Financial Desktop.

Verification of Employment:
The University of Washington now uses a standardized form for verifying employment and requesting verification letters. This new process makes verifying employment more efficient for all parties.  We no longer accept requests that do not use the UW form.

New Form I-9:
U.S. Citizenship and Immigrant Services released a new Form I-9 that must be used for all new hires or re-verifications beginning April 3, 2009. Refer to the Form I-9 page for more information.

Form W-4:
W-4 forms can now be completed online through Employee Self-Service. For instructions, go to the Form W-4 page. A W-4 form must be completed upon initial hire. If the form is not completed, we will default the withholding to the highest rate; single and with zero allowances.

Direct Deposit:
The University encourages all employees to have direct deposit. On payday, your money will be in your account at the opening of the financial institution's payday. Direct deposit of your payroll check means no lost or stolen paper checks, no waiting in line to pick up a payroll check, and no special trip to your bank or credit union. Direct Deposit can be setup or changed online through Employee Self-Service. For instructions go to the Direct Deposit page.

UW NetID:
Want to learn more about the benefits of a UW NetID and learn how to get one? Request one online.

Lose your Staff ID Card?
See Staff ID Card for instructions.