USCIS I-9

Announcement:

The U.S. Citizenship and Immigrant Services announced in a Federal Register notice 11/26/2007 that employers must transition to the revised Employment Eligibility Verification Form I-9 not later than 12/26/2007. Effective December 26, 2007, employers who fail to use the revised form I-9 (Rev. 06/05/07) will be subject to applicable fines and penalties. Employers only need to complete the 2007 revised Form I-9 for new employees. Employers do not need to use new forms for existing employees. However, employers must use the 2007 revised form I-9 when their employees require updating and re-verification.

Included in this page:

• Description
• Employees Procedures
• Payroll Coordinator Procedures
• Common Errors On I-9s
• Forms
• References
• Contact Information

Description:

The I-9 form verifies that a prospective employee is legally able to work in the United States. All new hires and rehires must fill out an I-9 form.

Employee Procedures:

• Fill out Section 1 of the I-9 form.
• Make sure to sign, date, and check one of the three boxes that applies to you.
• Provide your employer with either one document from List A OR one document from List B AND one document from List C so he or she can fill out Section 2. Acceptable documents for Lists A, B, and C are noted on the reverse side of the I-9 form.

Payroll Coordinator Procedures:

• Fill out Section 2 of the I-9 form.
• Examine the employee's document and record the information under either List A, B, or C. Acceptable documents for Lists A, B, and C are noted on the reverse side of the I-9 form. The employer must examine and record the information from one document from List A OR examine and record the information from one document from List B AND one document from List C.
• Make sure to include the date that employment is to begin, a signature, your title, and date.

  Note: Payroll coordinators are also responsible for filling out Section 3, which is used when updating expired documents.

Common Errors On I-9s:

• No signatures or Social Security numbers.
• Section 2 not filled out correctly and copies of documents attached.
• Only List B was filled out and not List C or vice versa.
• The box that declares citizenship type was left blank.

Forms:

• Form I-9 (PDF)

References:

• Handbook for Employers
• USCIS - 1-800-870-3676 or http://www.uscis.gov/portal/site/uscis
• IRS

Contact Information:

• If you are an employee, contact your departmental payroll coordinator.
• If you are a departmental payroll coordinator, contact the I-9 coordinator in the Payroll Office.

Payroll
A Division of Financial Management
payroll@u.washington.edu
Modified: December 18, 2002