Direct Deposit

• Description
• Links to Banks
• Benefits of Direct Deposit
• Employee Procedures
  • Online Direct Deposit
  • If You Close or Change your Bank Account
  • If You are Unable to Access ESS
• Direct Deposit Printed Pay Advice Information - How to Opt In/Opt Out
• Payroll Coordinator Procedures
• Common Questions
• Contact Person

Description:

• Your funds should become available in your bank account on payday. If not, please contact your bank directly if your funds are not available.
• Your Direct Deposit can only be sent to one bank account. It cannot be split up among multiple accounts.
• Direct deposits can be made to any financial institution within the United States.

Links to Banks:

The University encourages all employees to have direct deposit. On payday, your money will be in your account at the opening of the financial institution's payday. Direct deposit of your payroll check means no lost or stolen paper checks, no waiting in line to pick up a payroll check and no special trip to your bank or credit union. Many financial institutions offer incentives such as "free checking" to encourage participation in Direct Deposit. To view incentives from the banks and credit unions below, click on the link(s) below.

• Bank of America
• School Employees Credit Union of Washington
• U.S. Bank
• Washington State Employees Credit Union
• Wells Fargo

Benefits of Direct Deposit:

• Peace of Mind: No worries about mail delays or having checks lost or stolen.
• Prompt Payment: Deposits are credited on payday.
• Convenience: No special trips to pick up and deposit checks.
• Freedom: Payments are automatically deposited to your account, even if you are traveling, on vacation or ill.
• Savings: No check cashing fees. Many banks offer free checking and other incentives for UW employees using direct deposit.
• Timeliness: Earnings information is available on Employee Self-Service two days before payday.

Employee Procedures:

Online Direct Deposit

1. Go to ESS (Employee Self-Service) through(you must have a UWNetID).
2. Go to the Earnings section of ESS to find the Direct Deposit link.
3. Select Direct Deposit and complete the form.
4. You will receive an email confirmation within 24 hours of updating your Payroll Direct Deposit.

If You Close or Change your Bank Account

You must change or cancel your direct deposit at least 5 business days prior to a payday to avoid having your funds deposited into the closed account. If you establish a new account at the same financial institution, you should contact that institution and request that the funds be transferred to your new account.

• If not, the Payroll Office will generate a manual check only after the funds that could not be deposited are redirected back to us. The Payroll Office will contact the Payroll Coordinator in your department when the check is available for pick up.
• This process normally takes two business days. There are no exceptions.

If You are Unable to Access Employee Self-Service

1. Complete the Direct Deposit Authorization form.
2. Attach a voided check or complete with the appropriate bank account number.
3. Mail the form to the Payroll Office at 3903 Brooklyn Ave. NE, Box 355655, Seattle, WA 98105-6694.
4. Allow two pay periods for the new/changed direct deposit to take effect. On the first payday after your request has been processed, you will receive a paycheck at your department. The second payday your pay will be directly deposited to your new account.
5. For cancellations, the direct deposit will be stopped in one pay period. You will receive a regular paycheck in your department on payday.
6. Please note that the Payroll Office must receive the signed Direct Deposit Authorization Form at least 7 days prior to payday to start, change or stop direct deposits. The direct deposit tape is created the night of payroll processing and cannot be altered.

Payroll Coordinator Procedures:

• Be familiar with Direct Deposit so you can help employees in your department who have questions.
• Make sure all employees have a UWNetID so that they will have access to ESS and Online Direct Deposit.

Common Questions:

When do direct deposit funds become available?

Funds should become available in your bank account on payday. Please contact your bank directly if your funds are not available.

Can my Direct Deposit can be split up amongst multiple accounts?

Your funds can only be deposited into one account. Contact your bank to discuss automatic transfers into other accounts.

Can Direct Deposit be made to out of state financial institutions?

Yes, Direct Deposit can be made to any financial institution within the United States.

If I signed up for financial aid direct deposit, will my payroll check also be direct deposited?

It is necessary to sign up for payroll direct deposit as well as student account direct deposit. These processes are on two different databases.

Contact Person:

• If you are an employee and cannot access ESS, contact your departmental payroll coordinator.
  
• If you are a departmental payroll coordinator, please contact the Direct Deposit Coordinator in the Payroll Office.

Payroll Box 355655 A Division of Financial Management payroll@u.washington.edu Modified: February 13, 2008

University of Washington 3903 Brooklyn Ave. NE Seattle, WA 98105 Office (206)543-9202 Fax (206)543-8137 Box 355655 Hours: 8am - 5pm