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Home/Campus Address Information

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Description:

An employee's personal contact information contains their local (home) address, permanent address and emergency contact. The local (home) address will appear on their paychecks as well as their year end W-2. If an employee has only one address then it should be listed as both the local and permanent address.

If an employee separates from the university (retirement, layoff, termination, etc.) during the year, their W-2 will be automatically mailed to the local address. In an emergency situation, this information may be used by your home department.

An employee's campus address contains telephone, email and the department's physical location information. This is the source of information for both the printed and online Faculty/Staff directories, Operator directory Services listings and some campus-wide mailings. Students and temporary staff are not included in the Faculty/Staff directory.

Note: HEPPS is no longer a tool for updating the address.

Employee Procedures:

Employees can verify or update their personal contact and address information by logging in to MyUW and visiting Employee Self Service (ESS). If employees cannot access MyUW, it will be their responsibility to notify their home department Payroll Coordinator of these changes.

Accessing Address information via Employee Self Service

  1. Log into the Employee Self Service (ESS) via MyUW. This requires a UWNet ID and password
  2. Click the "Address" link at the top of the ESS webpage
  3. A red box for emergency contact, a green box for campus address, and a blue box for home and alternate mailing address will be displayed

Making a change to Address information

  1. Click the change button for the appropriate section
  2. Change the existing address information or add new information
  3. Click "Save" at the bottom of the box

 

Note:A message box will inform you that the information should be updated by the next day. However, campus address updates may take up to 3 days if it is during the payroll process.

Note:Another screen will come up for you to send a notification to your department. Always contact your department when any update has been made.

Payroll Coordinator Procedures:

Home department Payroll Coordinators or other authorized departmental staff are responsible for accurately updating employees' address information using the Employee Overview Screen in OPUS, for both new and existing employees.

When changes should be made in OPUS:

Departments changing address in OPUS:

  1. Access the OPUS Gateway
  2. Log into Employee Overview Screen
  3. Type in employee's EID or name
  4. Click on "Find" on the tool bar
  5. Click on the "Address" link next to Employee Information
  6. This will take you to the address information of the employee
  7. Click "Change" in the appropriate box
  8. Update information and save

Common Questions:

How do I change my home address?

Changes to your home address can be done through the Employee Self Service (ESS) application or by your home department in the Employee Overview Screen via the OPUS Gateway. Please contact your home department's Payroll Coordinator if you do not have access to the ESS system.

How do I change the information that appears in the Faculty/Staff Directory?

Changes to the Faculty/Staff Directory can be done through the ESS application or by the home department in the Employee Overview Screen via the OPUS Gateway.

Why isn't the new Directory information appearing in the on-line Directory yet?

Updates made through the Employee Overview Screen or Employee Self Service can take from 24 to 48 hours to appear in the on-line Faculty/Staff Directory.

I am a Payroll Coordinator and the Address link is not appearing in the Employee Overview Screen.

The Address Link in the Employee Overview Screen will only appear to users with update access for OPUS. Those with Inquiry only access will not be able to link to the Address information for viewing or updating.

What is the difference between 'local' and 'permanent' address?

The "local" address is the primary address in which mail is sent. This includes paychecks and W-2 forms. The "local" address is also knows as the home address. The "permanent" address is an alternate address for out of area/state/country permanent addresses.

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