Picking up and Returning Vehicles
Picking up a Fleet Services Vehicle
Picking up a Daily Fleet Services Vehicle
Fleet Services daily vehicles are picked up from the Fleet Services Rental Office at 4549 25th Ave NE. The following is necessary to pick up a vehicle:
- Reservation confirmation number
- Valid driver's license-** Expired licenses will not be accepted - no exceptions **
You may leave your personal vehicle in a Fleet Services parking area for the time of your daily Fleet Services rental for up to 7 days.
Before Driving the Vehicle
Take a moment to walk around the vehicle before starting your trip. If there are any dents or dings on the vehicle, please make a note on the damage tracking diagram which will be in the glove box..Damage tracking diagram example
Dropping Off a Daily Fleet Services Vehicle
Vehicles must be re-parked in the Fleet Services parking area along the Burke Gilman Trail in stalls 21-40 or in stalls 200-281 in the E2 parking lot. Please make sure to back the vehicles into the parking stalls.
There is key drop box and time clock outside the fence behind the Fleet Services Office and also in the NW corner of the E2 parking lot. Operators are required to insert the lower half of the rental agreement/parking permit in the time clock, then place the time validated paper with the vehicle keys and gas credit card in the Fleet Services key drop box .
If it is regular office hours (6:30am-4:30pm Monday-Friday) you may also return the keys to the rental office staff.
Picking up a U-CAR Vehicle
The U-CAR vehicles and Key Manager are located in the Central Parking Garage, accessible from the Kane Hall or Gerberding entrance on level C1. Once you have received a confirmation number from the online system you may use the Key Manager to retrieve a set of keys for your rental. YOU MUST HAVE YOUR CONFIRMATION CODE TO PICK UP THE KEYS FROM THE KEY MANAGER. .Enter your confirmation code in the key manager and retrieve the key from the slot with a blinking green light. For more specific instructions on starting the U-CAR go here
If you are having problems with the Key Manager box please call the rental office immediately a 206-221-3594.
Before Driving the Vehicle
Take a moment to walk around the vehicle before starting your trip. If there are any dents or dings on the vehicle, please make a note on the damage tracking diagram which will be in the glove box. Damage tracking diagram example
Fleet Services does not provide parking permits for personal vehicles for U-CAR rentals.
Returning a U-CAR Vehicle
If you are back at the Central Plaza Garage and want to end the trip:
- Press the yellow data key for about two seconds onto the data key reader until the green light turns red. You have then successfully logged off the onboard computer and collected your trip data.
- Close all doors and lock the car. Double check that the doors are closed.
- Return your key back to the key manager by depressing C then your confirmation code. YOU MUST HAVE YOUR CONFIRMATION CODE TO RETURN THE KEYS TO THE KEY MANAGER.
- Open the key manager and insert the silvery button on the data key tag in any of the free slots. Please don't forget to close the door to the Key Manager box.
- The trip data of your trip will be displayed. The distance driven is only displayed if you logged off correctly. If you forgot to log off, don't worry as the distance will not be lost and will be shown correctly on your monthly bill.
Caution: If you forgot to log off at the data key reader, no driven distance will be shown upon returning of the key. The information will not be lost; it will show correctly on your monthly bill.
