Fueling Vehicles and Credit Card Use

Fueling Vehicles

In the Seattle area, obtain all fuel and maintenance services from the Fleet Services. Voyager cards should only be used when outside the Seattle area or in emergency situations.

Daily Rentals: Vehicles should be full when picked up and do not need to be returned with a full tank of gas.

U-CAR: Vehicles must be returned with no less a 1/4 tank of gas.

Outside Agency Vehicles: Vehicles must be returned with a full tank of gas.

Non Fleet Services State vehicles and Equipment: Fuel must be purchased ONLY at the Fleet Services using a six digit departmental budget number. A fuel transaction receipt is to be filled out in the Fleet Services rental office to record transaction.

Voyager Cards: Cards are assigned to specific vehicles; do not use the card to fuel other Fleet Services or State vehicles or to fill gas cans. All non fuel transaction receipts for Voyager cards including oil, repair and car wash should be forwarded to Fleet Services . If the Voyager card does not work and a client must use personal means to pay for a fuel transaction, they may be reimbursed by filling out a Fleet Services Petty Cash form. Save all receipts and bring to the Fleet Services office for Petty Cash authorization form.

Credit Card Use

Credit cards may be used to purchase the following:

• Regular unleaded fuel
• Diesel fuel Oil *
• Emergency service*
• Necessary vehicle accessories such as windshield wiper blades*

Misuse of a gas credit card includes, but is not limited to the purchase of:

• Full service Premium or Super unleaded fuel
• Food /Drinks
• Maps
• Fuel additives

Any misuse will be recharged to the department of the user and reconciling that amount will be up to them. If you believe this charge to erroneous, an original receipt and/or a perjury statement can be filled out and given to the Fleet Services.

The Voyager Credit Card is accepted at most major fuel stations across the United States. The following is a list of companies that currently accept the Voyager credit card

Voyager cards are not accepted in Canada. Fleet Services maintains Exxon cards for use while traveling in Canada. Please inform the rental office if you will be travelling to Canada to request an Exxon Credit Card.

Restriction Codes-The Voyager card will require a pin number and mileage entry : Some stations may require “driver ID”, this is the same as your pin.

• Pin number: The pin number will be revealed when the vehicle or credit card is picked up at the rental office. U-CAR clients will find the pin number in the Voyager Brochure in the glove box.
• Mileage Entry-enter the current vehicle mileage

* Outside agency rentals may only use the Voyager Cards for fuel.