Shared Leave
Definitions and Questions & Answers
Shared Leave Definitions
- Approved Emergency Worker
- An employee is considered to be an "approved emergency worker" when:
- The federal or any state government has declared a state of emergency anywhere within the United States; and,
- The employee has the skills needed to assist in responding to the emergency or its aftermath, and volunteers his or her services to either a governmental agency or to a nonprofit organization engaged in humanitarian relief in the devastated area; and,
- The governmental agency or nonprofit organization accepts the employee's offer of volunteer services
- Day
- A day for full-time employees is 8 hours; for part-time employees a day is pro-rated according to the FTE. For example:
- 100% = 1.0 FTE = 8 hours per day (full-time)
- 75% = 0.75 FTE = 6 hours per day (3/4 time)
- 50% = 0.50 FTE = 4 hours per day (1/2 time)
- Extraordinary or Severe Illness or Injury
- Examples include cancer, major surgery, chemotherapy, broken back, fractured pelvis, liver transplant, heart transplant, AIDS, fetal endangerment, hysterectomy.
- Household Member
- A person who resides in the same home and who provides reciprocal personal and financial support to the employee.
- Relative
-
A spouse, child, stepchild, grandchild, parent, or grandparent.
- Uniformed Services
-
The
uniformed services of the Unites States include:
- United States Army (USA)
- United States Navy (USN)
- United States Marine Corps (USMC)
- United States Air Force (USAF)
- United States Coast Guard (USCG)
- National Oceanic and Atmospheric Administration Commissioned Corps (NOAA Corps)
- United States Public Health Service Commissioned Corps (PHSCC)
Shared Leave Questions and Answers
- What are some examples of conditions that are not considered "an extraordinary or severe illness or injury"?
- Normal and uncomplicated:
- pregnancy/delivery
- chicken pox or flu
- elective cosmetic surgery
- sprained ankle
- Is there a general pool for shared leave donations?
- No. Each donation must be directed to a specified recipient
- May an eligible employee use shared leave for a reduced schedule or an intermittent leave of absence due to an extraordinary or severe illness or injury?
- Yes, so long as the employee otherwise qualifies for shared leave
- Is the minimum balance of sick leave hours to be maintained (176 hours) prorated for part-time employees?
- No. All employees, whether part-time or full-time, must maintain a minimum balance of 176 hours of sick leave after their donation.
- If I donate sick leave will it be deducted from my Annual Attendance Incentive calculation?
- Yes. The donated hours will be treated the same as if you had used the hours yourself. Donated hours are considered sick leave hours used.
- If donated hours are returned to an employee can the employee re-donate those hours?
- Yes. If personal holiday hours are returned, however, they must either be re-donated or used within the same calendar year in which they were accrued.
- If multiple types of leave are donated and all or a portion of the donated hours are returned, how is the return of leave prorated calculated?
- The unused leave will be returned to all the donors, prorated by the amounts and types of leaves donated, based on calculations made by the area personnel office.
