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Discretionary Leave

UNDERSTAND

Discretionary leave is paid time off from work that a department or division head may award to a professional staff employee to recognize noteworthy achievement and work effort that have significantly contributed to the unit's mission, goals and/or objectives. A department head can award up to six (6) days of discretionary leave per calendar year.

ACT

Awarding Discretionary Leave

  1. The supervisor prepares a written request to the department/division head that explains:
    • The nature and duration of the assignment for which discretionary leave is to be awarded; and,
    • The number of days of discretionary leave that are recommended (maximum of six (6) days per calendar year).
  2. The department/division head reviews the request and approves, denies or modifies the discretionary leave award.
  3. If approved, a copy of the approval is retained in the employee's department file to support entries made in the UW Online Work Leave System (OWLS), or other authorized leave tracking system.

Administering Discretionary Leave

Please keep the following things in mind when approving leave requests for discretionary leave use:

Follow your department's normal leave request procedures to provide the employee with written approval for use of discretionary leave. If approved, a copy of the approval is retained in the employee's department file to support entries made in the UW Online Work Leave System (OWLS), or other authorized leave tracking system.

Approving an Extension for Discretionary Leave

  1. The employee provides a written request for extending the use of discretionary leave that explains:
    • Why discretionary leave cannot be taken before December 31
    • When within 90 days it will be used
  2. The department/division head reviews the request and approves, denies or modifies the discretionary leave extension.
  3. If approved, a copy of the approval is retained in the employee's department file to support entries made in the UW Online Work Leave System (OWLS), or other authorized leave tracking system.

EXPLORE

Are you trying to find other ways to recognize the employee’s noteworthy achievement and work effort? Try these resources.