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Civil Leave

UNDERSTAND

Civil duty leave, or civil leave, is paid leave granted to monthly-paid employees to serve on jury duty, as trial witnesses, or to exercise other subpoenaed civil duties as specified in the employee’s employment program or applicable collective bargaining agreement.

Eligibility

Employees are eligible for civil leave immediately upon employment at the University.

Employees are generally not entitled to civil leave for civil legal actions that they initiate, or when named as defendants in a private legal action that is unrelated to their University employment.

Compensation

In addition to regular pay, employees may retain any compensation received while on supervisor approved civil duty leave.

ACT

Reviewing a Request for Civil Duty Leave

If the employee has received notice of a civil duty obligation, take the following steps when reviewing and processing the employee’s civil leave request:

  1. Ask the employee to provide you with a copy of the summons received from the city, county, state, or federal government.
  2. Follow your department’s normal leave request/approval procedures to provide the employee with written approval for use of civil leave.
  3. If approved, retain a copy of the approval in the employee's department file to support entries made in the Online Work Leave System (OWLS), or other authorized leave tracking system.