Skip navigation - Jump to page content

UTemp Staffing

The UTemp Staffing Program, a unit of Human Resources, is a cost-effective option for your temporary staffing needs at the University of Washington. We recruit and identify qualified temporary employees, manage payroll functions, and complete all monitoring and administration requirements, such as employee relations and compliance.

We provide:

  • Responsive Service: We strive to contact you promptly—usually within four business hours—to confirm your request and clarify your staffing needs; and, we are here to assist you through the duration of the temp employee's placement in your department.
  • Quick and Easy Access to Expanded Candidate Pool: If we don't have the right candidate readily available for placement, we have resources to find a candidate by contacting a staffing agency that does, from our list of UW-approved vendors, provided this is an option you agree to pursue.
  • Staffing Ease: We place qualified, professional temporary employees that fit your needs. Whether you need a temp for a few hours, days, or months, we aim to find you a great match.

Categories Covered

We have suitable candidates in a variety of areas:

  • Office support (reception, secretarial, program coordination)
  • General services (customer support, ushering, cashiering)
  • Healthcare office administration (patient service rep, medical records technician)
  • Professional and administrative (executive assistant, office manager)
  • Fiscal administration (payroll, accounts payable/receivable, medical/dental billing)
  • Data processing (data entry, transcription)
  • Information Systems (helpdesk, software development)
  • Hospitality and food service/catering
  • Student services (registration services, counselors, campus guides)
  • Research (lab support, grant coordination)
  • Skilled trades and maintenance (warehouse, drivers, custodians)

UTemp Billing Fee

Through our fee structure, we offer rates to the UW community based on the UTemp Staffing current operational requirements. Our service fee is a 29% mark-up over the temporary employee's pay rate and is inclusive of the payroll load rate (Worker's and Unemployment Compensation, Social Security, Medicare, Health and Retirement Plans, etc.).

This fee helps to cover administrative costs of providing the following services:

  • Confirming and clarifying your order within four business hours of receipt
  • Referring qualified candidates who have successfully completed our pre-screening processes which includes in-depth, behavior-style interviewing and skills assessment, reference checking and background checks (WATCH, OIG, EPLS and A-check) and assessing employment eligibility (review of prior UW employment history, I-9 requirements, etc.)
  • Various compliance, including but not limited to 950 hours monitoring, verifying employee pay is commensurate with qualifications and experience, and performance management and employee relations.
  • Processing of timesheets and paychecks to employees
  • Easy, direct billing to budget(s) you elect

Example: If UTemp places a program coordinator at a pay rate of $14.00/hr, the total cost to the department will be $18.06/hr (which is 29% over the pay rate).

Agency Billing Fee

There may be times when you have a need that we can't meet. Over the years, we have established positive working-relationships with external staffing agencies that have current, approved contracts with the UW. Access to this expanded pool of candidates allows us to quickly fill positions with short turnaround times. Agency bill rates vary depending on the agency selected. We charge a 22% fee over the staffing agency's billing rate to cover our costs for:

  • Confirming and clarifying your order within four business hours of receipt
  • Referring qualified candidates provided by agencies
  • Verification that reference and background checks have been conducted
  • The same compliance listed under UTemp Billing Fee
  • Processing vendor invoices and timesheets
  • Easy, direct billing to budget(s) you elect

Temporary employees may apply for and be hired into permanent positions. When a temporary employee is offered and accepts a permanent position, the University does not pay any recruitment fees, penalties, or other charges to any vendor, per agreement with approved agencies.

Example: If UTemp places an agency employee in a program coordinator position at a pay rate of $14.00/hr, the total cost to the department will be $14.00/hr plus the bill rate percentage of the staffing agency plus 22%. Say the staffing agency's bill rate is 40%, the above example would calculate as follows: $14.00/hr plus 40% equals $19.60/hr plus 22% equals a total cost to the department of $23.91/hr.

Cancellation Fee

We assess a $75 fee if you cancel a job order after we have referred a suitable candidate for placement (unless canceling due to budgetary concerns, along with decision to not fill the staffing need temporarily).

Minimum Fee to Convert Employee to a Direct Hire Hourly

To recover our administrative costs, we expect a temporary employee to remain on the UTemp Staffing payroll for at least one month, or two pay periods, before a department hires the employee as a direct hire hourly employee, that is if the original expectation of the staffing need was a minimum of a month in duration. Should a department directly hire a temporary from UTemp Staffing into an hourly paid appointment before this time period is up, we charge the department a prorated fee of $400.

Example: If UTemp Staffing places a temporary employee who is hired directly by the employing department one week after the assignment's start date, the department will be charged a fee of $300, which is equivalent to ¾ of $400.

We will be happy to extend an assignment for you. Contact us at 206-543-3652 or utemp@uw.edu. Please note that you cannot use My HR Tools to extend a UTemp temporary employee appointment.

Employee Pay

All our temporary hourly employees are paid on an hourly basis and are subject to overtime payment requirements. The pay rate of the employee will be discussed between you and your Staffing Specialist when you initially submit a request for staffing support.

Temporary employees do not receive holiday pay. If a temporary employee is asked by his/her supervisor to work on a University recognized holiday, he/she will be paid his/her regular rate for work performed, provided it isn't overtime.

Authorized overtime is paid at the rate of time-and-a-half for work performed in excess of 40 hours per week (Sunday through Saturday), not for hours worked in excess of 8 hours a day. We advise our temporary employees that all overtime must be pre-approved and scheduled by their supervisor(s).

Time Sheets

Approve a temporary employee's timesheet using the UW Timesheet System. If you would like additional training information, our office has customized timesheet tutorials available for both employees and approvers, upon request.

Employee Benefits

Temporary employees may become eligible for health and welfare benefits, such as retirement and medical/dental, depending on differing eligibility factors. Regardless of a temporary employee's benefits' eligibility, you pay the same UTemp billing fee. Given a UTemp employee is not employed directly by your department, you do not incur the benefit load rate…we do.

There are other benefits afforded to UTemp Staffing hourly employees, including but not limited to the following:

  • Eligibility to purchase an ORCA card at University discounted rate
  • University Libraries resources, including checking out books, DVDs, etc.
  • Access to the Intramural Activities Center (IMA) for a fee

Union Representation

A temporary hourly employee may be represented by a union and covered by a collective bargaining agreement depending on the nature and location of the work assignment. If you have questions regarding this, please contact one of our Staffing Specialists or Labor Relations.

Request a Temporary Employee
Call UTemp Staffing at 206-543-3652 or email utemp@uw.edu.
Note: The prior online UTS job order request form is not in use at this time. However, there will soon be a new online temp request form. Thank you for your patience!

Time Sheet Approvers
If you currently have a temp, please approve his/her time sheet using the UW Timesheet System.