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UNDERSTAND

The UTemp Staffing Program, a division of Human Resources, is your one-stop solution for temporary staffing at the University of Washington.

We provide:

• Quick Response: We strive to contact you promptly—usually within four hours—to confirm your request and clarify your staffing needs.
• Quick and Easy Access to Expanded Candidate Pool: If we don’t have the right candidate, we will find the staffing agency that does from a list of UW–approved vendors.
• Staffing Ease: We place qualified, professional temporary employees that fit your needs. Whether you need a temp for a few hours, days, or months, we aim to find you a good match. We also save you valuable staff time by managing the hiring and employment process: interviewing, reference checking, managing payroll, ensuring compliance, and managing employee relations.

Categories Covered

We have suitable candidates in a variety of areas:

• General office support (reception, secretarial, program coordinator, etc.)
• Health care office administration (patient service rep, medical records technicians, etc.)
• Professional, administration (executive assistant, office manager, etc.)
• Fiscal administration (payroll, accounts payable/receivable, medical/dental billing, etc.)
• Data processing (data entry, transcription)
• Hospitality, food service/catering
• Student services (registration services, counselors, campus guides, etc.)
• Custodians
• Skilled trades and maintenance (painters, grounds maintenance, warehouse, drivers)

Our Fees

Through our fee structure, we offer rates to the UW community based on the UTemp Staffing current operational requirements.

Temp Billing Fee

This fee is a 25% mark up over the temp employee’s pay rate. This fee helps to cover our costs for:

• In-depth interviewing and skills assessment of candidates
• Confirming and classifying your order within two hours of receipt
• Referring qualified candidates who have successfully completed pre-screening processes
• Checking references
• Conducting background checks
• Monitoring hours worked
• Processing timesheets and paychecks
• Incurring payroll load (i.e. Worker’s and Unemployment Compensation, Social Security, Medicare, Health and Retirement Plans, etc.)
• Managing and maintaining databases and reports
• Verifying information for Medical Centers compliance (HIPAA, Cores, Immunizations, etc.)

Example: If UTemp places a Program Coordinator at a pay rate of $14.00/hr, the total cost to the department will be $17.50/hr (which is 25% over the pay rate.).

Agency Billing Fee

There may be times when you have a need that we can’t meet. In such cases we work with external staffing agencies that have current, approved contracts with the UW. This allows us to quickly fill positions with short turnaround times. Agency bill rates vary depending on the agency selected. We charge a 22% fee over the staffing agency's billing rate to cover our costs for:

• Confirming and classifying your order within two hours of receipt
• Referring qualified candidates provided by the agency
• Conducting background checks
• Monitoring hours worked
• Processing vendor invoices and timesheets
• Verifying information for Medical Centers compliance (HIPAA, Cores, Immunizations, etc.)

Temporary employees may apply for and be hired into permanent positions. When a temporary employee is offered and accepts a permanent position, the University does not pay any recruitment fees, penalties, or other charges to any vendor.

Example: If UTemp places an agency employee in a Program Coordinator position, at a pay rate of $14.00/hr, the total cost to the department will be $14.00/hr plus the bill rate percentage of the staffing agency plus 22%. Say the staffing agency’s bill rate is 40%, the above example would calculate as follows: $14.00/hr plus 40% equals $19.60/hr plus 22% equals a total cost to the department of $23.91/hr.

Cancellation Fee

We assess a $75 fee if you cancel a job order after we have referred a suitable candidate for placement.

Minimum Fee

In order to recover our administrative costs, we expect a temporary employee to remain on the UTemp Staffing payroll for at least one month, or two pay periods, before a department hires the employee as a direct hire hourly employee. Should a department directly hire a temporary from UTemp Staffing into an hourly-paid appointment before this time period is up, we charge the department a prorated fee of $400.

Example: If UTemp Staffing places a temporary employee who is hired directly by the employing department one week after the assignment's start date, the department will be charged a fee of $300, which is equivalent to ¾ of $400. However, if the expectation is that the assignment is to be less than a month in duration, and the department does not directly hire the temp employee, no fee will be assessed. 

ACT

Request a temporary employee by:

• Completing the online order form using Internet Explorer* , or
• Calling us at 206-543-3652, or
• Emailing us at utemp@u.washington.edu.

* We apologize that some of our clients experience difficulties accessing the online order form. Currently, our system only works with Internet Explorer on Windows-based computers. If you use Macintosh or Mozilla Firefox, please contact us via phone or email and we will be happy to initiate your temporary staffing request.

EXPLORE

UW Temporary Employment Program Overview

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