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Classified & Professional Staff
Post Offer — Upper Campus & Health Sciences

CONTENTS

If you are a hiring manager with Upper Campus or Health Sciences, follow the post-hiring process below.

Track the hire in UWHIRES:

  1. In the Requisition view, scroll down to the "Candidates" tab.
  2. Click on the "Add Activity" link for the candidate who as accepted the offer. This will open the "Add Activity" screen.
  3. Select "Hired/Accepted" from the "Activity Type" drop down.
  4. Click "Save." The "Candidate New Hire" screen will appear.
  5. Enter the following information:
    • Hire date — date offer was accepted
    • Start date — date new employee will start
    • Salary amount — defaults to the amount from the "Offer Approval" page
    • Starting salary — "Pay Table-Range or Grade" auto-fills based on the job code
    • If this is a classified position, enter the correct Salary Step in the range that was offered and accepted by the candidate. If entered in "Offer Details," this will default from there.
    • Pre-hire status — select from the drop-down menu the status of the candidate hired PRIOR to moving to your position.
  6. Your Employment Specialist will send a New Hire Confirmation/OPUS Approval email to you once you have completed the Hired/Accepted activity. This email will contain the information required for OPUS entry of the new appointment.
  7. Prepare and send appointment letter to your new employee (See Professional Staff Sample appointment letters ).
  8. Enter new employee into OPUS, copying the HR New Hire Confirmation into the Notes section of the appointment.
  9. Collect completed paperwork (I-9, W-4, AA Data Form, Direct Deposit).
  10. Have your new employee complete the Benefits orientation.
  11. Save all recruitment materials according to records retention schedule.

Update candidates that were not selected.

This process is done electronically within UWHIRES as candidates can check their statuses themselves. Follow these steps to update candidates not selected:

  1. Log into UWHIRES.
  2. In the Requisition view, scroll down to the "Candidates" tab.
  3. To update individual candidates:
    • Click on the "Add Activity" link next to the candidate’s name that you want to update. This will open the "Add Activity" screen.
    • Select "Not Selected by Manager" from the "Activity Type" drop-down.
    • Select the reason you did not choose this candidate in the "Rejection Reason" field. By adding this information, candidates can log into their UW applicant profile and view their status for your position. Candidates will see "considered not selected" only, regardless of what rejection reason you choose.
  4. To update all candidates:
    • Select all candidates you wish to change status on by clicking the box to the left of their name.
    • At the top of the "Candidates" tab, choose the drop down menu and select “Not Selected by Manager”
    • Click "Go."
    • Select the reason you did not choose these candidates in the "Rejection Reason" field.

EXPLORE

New employee checklist - (pdf)

Classified & Prostaff
Hiring Topics

Need help with UWHIRES? Call or email our help desk at 206-543-2544.