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UNDERSTAND

Professional Staff Positions

UW professional staff positions are exempt from the state civil service system. In order for a position to be placed in the UW Professional Staff Program it must meet one or more or the legislatively authorized exemption criteria (see Recruiting Support Tools below).

Before recruitment for a professional staff position can begin, the UW Compensation Office must confirm that the position meets one or more of the exemption criteria, and then assign the position to a salary grade and pay range. In order for the Compensation Office to make these determinations you will need to complete the forms identified below.

Professional Staff Recruiting Support Tools

The following tools were developed to help support recruitment for positions involved in research, especially for those hiring officials who have not had to previously fill such positions.

Tool	Purpose
Professional Staff Exemption Criteria	Summarizes the legislatively authorized exemption criteria. One or more of the criteria must be met to place a position in the Professional Staff Program.
Research Scientist/Engineer Description Summary	Summarizes the distinctions in the levels of Research/Scientist Engineer positions
Research Scientist/Engineer Posting Example	Example of UWHIRES job posting
Research Consultant Example	Job duties and qualifications example
Research Coordinator Example	Job duties and qualifications example

Criminal Background Checks

Some UW positions are considered security/safety sensitive. The successful candidate for such a position must have a criminal conviction history check conducted after a conditional offer of employment has been made and accepted. See the Criminal Background Check web page for details.

ACT

(Note: If you are a UWMC or Harborview hiring manager, contact Medical Centers HR Recruitment to receive the standardized job description performance evaluation template.)

Complete Professional Staff Forms

Filling a job in UWHIRES starts with the creation of an electronic requisition that supplies all of the relevant information about the position, and is used to obtain the approvals necessary to proceed with recruitment. If you will not create the UWHIRES requisition yourself, you will need to electronically provide the completed forms to the person who will create the requisition so they can be attached to it. You may find it helpful to review the professional staff benchmark job descriptions contained in the professional staff salary survey.

Forms for Professional Staff Recruitment

Form(s) for positions OTHER THAN Research Scientist/Engineer Professional Staff Position Description For Research Coordinator, Research Consultant and Research Manager also complete the Research Activities Form.

Form for Research Scientist/Engineer Only Research Scientist/Engineer Questionnaire

Prepare the Requisition

Filling a job in UWHIRES starts with the creation of an electronic requisition that supplies all of the relevant information about the position, and is used to obtain the approvals necessary to proceed with recruitment. If you are preparing the requisition, you will need budget information and the list of approvers and reviewers who must review/approve the UWHIRES requisition.

Enter your requisition in UWHIRES.

1. Click the "Create New Req" link in the Requisition's "Quick Search" section of your Manager Workbench.
2. Enter your information into the data fields (fields with asterisks are required).
3. Designate the position as being security/safety sensitive, if it meets one of more of the University's criteria. Finalists for security/safety sensitive positions must undergo a post-job offer criminal background check.
4. Save your requisition.
5. Attach compensation documents required for new or replacement positions.

Your requisition is now saved as a draft. You can continue to make changes to your requisition while in the draft mode.

Next step:

Get your requisition approved

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