CONTENTS
NOTE: If your position is funded by the American Recovery and Reinvestment Act (ARRA), please provide advance notification to your Employment Specialist, as we have established a team of HR staff dedicated to quickly filling ARRA-funded positions. See the ARRA web page for additional information.
UW professional staff positions are exempt from the state civil service system. In order for a position to be placed in the UW Professional Staff Program it must meet one or more or the legislatively authorized exemption criteria (see Recruiting Support Tools below).
Before recruitment for a professional staff position can begin, the UW Compensation Office must confirm that the position meets one or more of the exemption criteria, and then assign the position to a salary grade and pay range. In order for the Compensation Office to make these determinations you will need to complete the forms identified below.
The following tools were developed to help support recruitment for positions involved in research, especially for those hiring officials who have not had to previously fill such positions.
| Tool | Purpose |
|---|---|
| Professional Staff Exemption Criteria | Summarizes the legislatively authorized exemption criteria. One of more of the criteria must be met to place a position in the Professional Staff Program. |
| Research Scientist/Engineer Description Summary | Summarizes the distinctions in the levels of Research/Scientist Engineer positions |
| Research Scientist/Engineer Posting Example | Example of UWHIRES job posting |
| Research Consultant Example | Job duties and qualifications example |
| Research Coordinator Example | Job duties and qualifications example |
Some UW positions are considered security/safety sensitive. The successful candidate for such a position must have a criminal conviction history check conducted after a conditional offer of employment has been made and accepted. See the Criminal Background Check web page for details.
(Note: If you are a UWMC or Harborview hiring manager, contact Medical Centers HR Recruitment to receive the standardized job description performance evaluation template.)
Complete the appropriate forms identified below, including the form's ARRA funding designation box, if the form has one.
Filling a job in UWHIRES starts with the creation of an electronic requisition that supplies all of the relevant information about the position, and is used to obtain the approvals necessary to proceed with recruitment. If you will not create the UWHIRES requisition yourself, you will need to electronically provide the completed forms to the person who will create the requisition so they can be attached to it. You may find it helpful to review the professional staff benchmark job descriptions contained in the professional staff salary survey.
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Form(s) for positions OTHER THAN Research Scientist/Engineer For Research Coordinator, Research Consultant and Research Manager also complete the Research Activities Form. |
Form for Research Scientist/Engineer Only |
Filling a job in UWHIRES starts with the creation of an electronic requisition that supplies all of the relevant information about the position, and is used to obtain the approvals necessary to proceed with recruitment. If you are preparing the requisition, you will need budget information and the list of approvers and reviewers who must review/approve the UWHIRES requisition.
Enter your requisition in UWHIRES.
Your requisition is now saved as a draft. You can continue to make changes to your requisition while in the draft mode.
Professional Staff
Hiring Topics
For Professional Staff Positions see also: Professional Staff Payroll Titles.
Need access to UWHIRES? Contact your Employment Specialist.
Need help with UWHIRES? Call or email our help desk at 206-543-2544.