A Professional Staff Temporary Appointment (PSTA) may be made for assignments of limited duration (e.g., short-term project, coverage for a regular employee on leave of absence, assistance during peak work load periods, etc.). The Compensation Office must give advance approval for all temporary professional staff appointments and extensions in accordance with the provisions of the Professional Staff Program.
PSTA appointments must meet one of the professional staff exemption criteria and may be paid on an hourly or monthly basis depending on the appointment's duration and the number of hours to be worked per week.
Some UW positions are considered Security/Safety Sensitive. The successful candidate for such a position must have a criminal conviction history check conducted after a conditional offer of employment has been made and accepted. See the Criminal Background Check web page for details.
If your position is "security/safety sensitive," discuss the background check requirements with your employment specialist.
PSTAs of six to nine months duration that consistently require 20 or more hours of work per week are paid monthly, are benefits-eligible, accrue leave according to Professional Staff Program provisions and are termed "Project Appointments." Project appointments normally are limited to a maximum of nine months. Appointments likely to exceed nine months duration are treated as a regular professional staff appointments, and filled through the regular, open-competitive recruitment process.
The Compensation Office assigns monthly-paid project appointments to one of three job class codes depending on the applicable FLSA exemption criteria, and the professional staff program appointment level. The job class codes are: 9650 (overtime eligible), 1650 (overtime exempt), and 1655 (overtime exempt - grade 11 and above).
PSTAs of less than six months duration and/or appointments of less than 20 hours of work per week are hourly-paid, overtime eligible, and do not accrue paid leave. Employees in PSTAs do not receive employer-provided insurance coverage unless eligibility criteria are met. You can review information about insurance eligibility for temporary employees on the Benefits website. Hourly paid PSTA appointments must be assigned to job class code 1850.
Hourly paid limited-term professional staff appointments receive overtime pay at time and one half for all hours worked in excess of 40 in a workweek.
Appointments working less than 20 hours per week may be established for periods of up to one year, with extension for longer periods possible.
The Compensation Office determines appropriate minimum salary levels for professional staff temporary appointments based upon established market minimums for comparable work.
These instructions apply to both when you have already identified an individual to perform the work and when you need to post and recruit to find a candidate to hire.
For PSTA's, use one of the following job codes as the search element:
|Working title||Type in the position title that best describes the work the employee will be doing.|
|Job location||Select the location where the individual will work.|
|Employment program||Select "Professional Staff Temp Appointment."|
|Full or part time||Select "full time" or "part time."|
|Proposed salary amt.||
For job code 1850 enter the salary amount in the format ##.##/hour (e.g. 15.57/hour).
For monthly-paid appointments use the format ####/month. Always use the full time rate for the position. You will enter the percent FTE elsewhere on the requisition.
|Type of vacancy||Enter "New."|
|Hiring manager||Name of person responsible for the hiring decision. Hiring manager defaults to the person logged onto UWHIRES.|
|Appointing department||Department responsible for the appointment. (May be different than hiring manager's department.)|
|Position description||Provide a complete description of the duties and responsibilities to be performed by the appointed individual.|
|Requirements||Describe the required skills necessary to perform the essential functions of the job.|
|Notes||Enter the proposed candidate's name as it will appear in the UW payroll system.|
|Requisition approvers||Verify that all necessary approvers are listed and that any unnecessary approvers are removed. Approvers may be pre-set in UWHIRES by your Employment Specialist per your request.|
|Less than 12 Months Dates From __ to __||Enter the start and end dates in the format MM/DD/YYYY.|
|%FTE||Required for job codes 9650, 1650, 1655.|
|Work schedule other||
Required for job code 1850.
Enter the information as ## hours worked/week, or as a range (e.g. 30-40 hours worked/week).
If a candidate has been identified, request the candidate complete the online application profile in UWHIRES.
Be sure to enter the candidate's name in the "Notes" section of the UWHIRES requisition. Include UW Employee ID if available.
Your employment specialist will attach the candidate as the final (or only) candidate to the requisition. The Compensation Office requires the completed candidate application profile.
If you do not have a candidate identified, list in the "Notes" section this is an open recruitment temporary position.
Next step: Get your requisition approved.
Prostaff Temp. Appts.
Reminder: All new appointments, including temporary appointments, must be entered into the UW payroll system on or before their first day of employment.