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Hiring Process Guide

Key Steps to Hiring Staff

Here are the key steps you'll need to complete to hire staff:

  1. Create your requisition in UWHIRES (you'll need budget information and a list of approvers/reviewers).
  2. Your selected approvers will review/approve the requisition.
  3. Your designated employment specialist will review/approve the requisition, and will forward it to the Compensation Office when required.
  4. When fully approved, your employment specialist will post the position to the UW employment website, where applicants can apply for the position.
  5. Your employment specialist will review resumes against all requirements and then place top candidates on your hiring manager workbench in UWHIRES for you to review.
  6. You will review resumes, conduct interviews, and check references on final candidates prior to making a final hiring decision. During your review and evaluation of candidates, you will disposition candidates to track and document their status in the hiring process.
  7. Once you have selected a qualified final candidate, you will need to establish a proposed salary and obtain approval for the salary offer.
  8. Your employment specialist will review and approve the proposed salary offer.
  9. Your designated department approvers will review and approve the salary.
  10. Once the salary has been approved, you can make the offer to the candidate. Contact your employment specialist if salary negotiation is needed. (For positions that are designated as security/safety sensitive, offers must be made contingent upon a successful background check.)
  11. After an offer is accepted (and background check completed), move forward with post-offer activity and on-boarding as well as final dispositioning of any non-dispositioned candidates.

General Hiring Information

The UW has a number of staff "employment programs," each with its own employment process requirements. The employment process for all programs is managed through our online hiring system, UWHIRES. The links to the left lead to step-by-step hiring instructions for different types of appointments or employment programs.

Reminder: All new appointments, including temporary appointments, must be entered into the UW payroll system on or before their first day of employment.

PEBB Eligibility Rule Change—“Recourse” for Late Enrollment New faculty and staff appointments, including temporary faculty and staff, must be entered into the UW payroll system on or before their first day of employment.

UWHIRES Upgrades.
We are making upgrades to UWHIRES. Before you log in, check here to view a list of bugs/errors currently affecting the Hiring Manager Workbench and to learn about the latest system improvements.