• UW CareLink
• Contact HR
• HR Forms
• Employee Self-Service
• OPUS
• OWLS
• UWHIRES

UNDERSTAND

If you are a hiring manager with Upper Campus or Health Sciences, your Employment Specialist (ES) will send a new hire confirmation/OPUS approval email to you when the temporary/hourly appointment is reviewed and approved. This will include a review of the candidate’s qualifications and meeting the minimum requirements for the position. This email will contain the information required for OPUS entry of the new appointment.

ACT

Complete the appointment by following these steps:

• Enter new employee into OPUS, copying the HR temporary hire confirmation into the "Notes" section of the appointment. Special job class codes are used in OPUS to make the appointment. The new hire confirmation/OPUS approval email will contain the correct job code for your appointment. The job class codes are as follows:
  • Fixed duration appointments in any SEIU 925 bargaining unit:
    • Job Class Code 7777 for any appointment to complete a project
    • Job Class Code 8888 for any leave of absence replacement appointment
  • Fixed duration appointments in any Washington Federation of State Employees (WFSE) bargaining unit:
    • Job Class Code 8600 for any appointment to complete a project
    • Job Class Code 8601 for any leave of absence replacement appointment
    • Collect completed paperwork (I-9, W-4, AA Data Form, Direct Deposit)
• Collect completed paperwork (I-9, W-4, AA Data Form, Direct Deposit)

Check References Activity

Document that you have conducted a reference check on the candidate in UWHIRES by:

1. Opening your requisition in UWHIRES, and scrolling down to the "Candidates" tab.
2. Clicking on the "Add Activity" link for a candidate. This will open the "Add Activity" screen.
3. Selecting "Reference Check" as the action in the "Type" drop down field.

First Day Responsibilities

On your new employee’s first day, perform the following activities:

• Schedule your new FDA employee for employee orientation.
• Request computer logins and other needed access.
• Establish a meeting time with your new FDA employee to go over responsibilities and expectations in performance during the term of their appointment. Include sick leave, annual leave use policies, office procedures, emergency procedures.
• Confirm end date of appointment and union participation for the appointment duration.

If you encounter problems with your FDA employee, contact your Human Resources Consultant.

EXPLORE

• New employee checklist
• UW/SEIU Local 925 collective bargaining agreements (Article 15.4 in each agreement)
• WFSE Master Agreement Article 42.3

• uwhr@uw.edu |
• HR Contacts

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