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UNDERSTAND

If you are a hiring manager outside of UW Medicine, your Human Resources employment representative will send a New Hire Confirmation/OPUS Approval email to you when the temporary hourly appointment is reviewed and approved. You will also receive an email copy of the Temporary Employment Notice sent to the employee.

ACT

Complete the temporary hourly direct hire by following the steps below:

• Enter the new employee into OPUS, copying the HR temporary hire confirmation into the Notes section of the appointment.
• Collect the required completed paperwork ( I-9, W-4, AA Data Form, Direct Deposit).
• If an employee does not have an email address, the hiring manager is expected to provide the employee with a copy of the Temporary Employment Notice.
• Hiring managers should review the information contained in the Temporary Employment Notice with the new employee as part of their departmental orientation.

It is important that you enter a new employee into the payroll system as soon as possible as it triggers the Benefits Office to send the new employee information on their benefits eligibility. Not having the employee entered into payroll in the pay cycle in which they were hired causes a delay in alerting the employee to time-sensitive information about their benefits eligibility.

EXPLORE

Some temporary positions are benefits-eligible. Learn more.

View the New Employee Checklist for Direct Hire Staff

• uwhr@uw.edu |
• HR Contacts

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