Direct Hire Temporary
Post Offer — UW Medical Center & Harborview
UNDERSTAND
If you are a hiring manager at UW Medical Center (UWMC) or Harborview Medical Center, follow the post-hiring process below. Note that offers are contingent upon a successful background check.
Human Resources at UWMC and Harborview will perform the following post-hire activities for you:
- Mail new hire confirmation letter and temporary employment form
- OPUS payroll entry
- Complete background checks
- Medical center orientation registration (includes Husky Card and photo identification name badge for new employee)
- Patient Care Services orientation (scheduling as job applicable)
- Ambulatory Care Services orientation (scheduling as job applicable)
- Collect completed payroll paperwork
ACT
Hiring managers at UWMC and Harborview need to conduct a reference check and document it in UWHIRES by:
- Opening the requisition, and scrolling down to the "Candidates" tab.
- Clicking on the "Add Activity" link for a candidate. This will open the "Add Activity" screen.
- Selecting "Reference Check" as the action in the "Type" drop down field.
Now track your new hire in UWHIRES:
- In the Requisition view, scroll down to the "Candidates" tab.
- Click on the "Add Activity" link for the candidate who as accepted the offer. This will open the "Add Activity" screen.
- Select "Hired/Accepted" from the "Activity Type" drop down.
- Click "Save." The "Candidate New Hire" screen will appear.
- Enter the following information:
- Hire date — date offer was accepted
- Start date — date new employee will start
- Salary amount — defaults to the amount from the "Offer Approval" page
- Starting salary: "Pay Table-Range or Grade" auto-fills based on the job code
- If this is a classified position, enter the correct Salary Step in the range that was offered and accepted by the candidate. If entered in "Offer Details," this will default from there.
- Your Employment Specialist will complete the remaining fields.
Hiring mangers at UWMC and Harborview are responsible for completing the following post-hire activities for your new employee:
- HIPAA Training Registration is done through the Compliance Office at the appropriate medical center.
- Departmental orientation — provide your new employee with a tour of the department, make introductions, discuss departmental emergency procedures, performance expectations, annual and sick leave request and use, etc.
- Verification and tracking of licensure — verify the new employee’s license through the applicable association or state agency. You will also need to track your new employee’s licensure to ensure it is renewed before it expires.
- Computer logins (after receiving EID)
- Obtain payroll records (if new employee is a current UW employee) by contacting the payroll coordinator from the new employee’s previous department.
- Complete the temporary employment form and submit to HR.
EXPLORE
Some temporary positions are benefits eligible. Learn more.
Need help with UWHIRES? Call or email our help desk at 206-543-2544.
