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UNDERSTAND

To complete the academic student employment, follow the post-hiring process below.

ACT

First track the hire in UWHIRES by:

1. Log into UWHIRES.
2. Opening your requisition in the "Requisition" view and scroll down to the "Candidates" tab.
3. Click on the "Add Activity" link for the candidate who as accepted the offer. This will open the "Add Activity" screen.
4. Select "Hired/Accepted" from the "Activity Type" drop down.
5. Click "Save." The "Candidate New Hire" screen will appear.
6. Enter the following information:
   • Hire date – date offer is accepted
   • Start date – date new employee will start
   • Salary amount - defaults to the amount from the "Offer Approval" page
   • Starting Salary: Pay Table-Range or Grade auto-fills based on the job code
   • Prehire Status:  select from the drop down menu the status of the candidate hired PRIOR to moving to your position.

Complete the hire by:

• Preparing and sending an appointment letter (Samples of letter).
• Entering new employee into OPUS.
• Collecting completed paperwork (I-9, W-4, AA Data Form, Direct Deposit).

Next, update those candidates that were not selected. This process is done electronically within UWHIRES as candidates can check their statuses themselves. Follow these steps to update candidates not selected:

1. Log into UWHIRES.
2. In the requisition view, scroll down to the "Candidates" tab.
3. To update Individual candidates:
   • Click on the "Add Activity" link. This will open the "Add Activity" screen.
   • Select "Not Selected by Manager" from the "Activity Type" drop down.
   • Select the reason you did not choose this candidate in the "Rejection Reason" field. By adding this information, candidates can log into their UW applicant profile and view their status for your position. Candidates will see "considered not selected" only, regardless of what reason you choose.
4. To update all candidates:
   • Select all candidates you wish to change status on by clicking the box to the left of their name.
   • At the top of the "Candidates" tab, choose the drop down menu and select “Not Selected by Manager”
   • Click "Go."
   • Select the reason you did not choose these candidates in the "Rejection Reason" field.

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