Academic Student Employee
Begin Recruitment
UNDERSTAND
Open hire appointments are covered by Article 13 of the UW/UAW contract covering academic student employees. Open hire positions are those positions not used to fulfill a commitment of support made to a student, either (a) at the time of admission or (b) under an existing advising relationship with a faculty member(s).
Open hire positions may be announced to all eligible applicants within a department without being posted on the UW's employment website. If you can not find an eligible applicant within your department then follow the directions below to post the position on UW’s employment website.
ACT
1. Enter your requisition into UWHIRES. The following fields are required:
- Payroll Title — enter "Teaching Assistant" or "Research Assistant" in the "Job Title" search field and then click the "Search" button. Select the title with the proper job code. Review classifications and job codes.
- Location — select the location where the individual will work.
- Employment program — select “Academic Student Employee."
- Position Description — provide a description of the duties and responsibilities to be performed by the appointed individual.
- Requirements — describe the required skills or academic standing necessary to perform the essential functions of the job. Establish application materials to collect from candidates. These may include unofficial transcripts, writing samples, letters of reference, letter of interest and resume.
- Establish the timeline for the recruitment per the union contract. You will need to identify the following:
- Application deadline minimum of two weeks from posting date.
- Notification deadline — the dates which the department will be notifying candidates of the selection. Typically one to two weeks after the application deadline.
- Acceptance deadline — the date which selected candidates must accept position in writing.
- Review the deadline posting requirements in Article 13
- Less than 12 Months Dates From __ to __ — specify the appointment's start and end dates. If this is a full academic year appointment, specify if this includes summer quarter.
- Requisition Approvers — Verify that all necessary approvers are listed and that any unnecessary approvers are removed. Approvers may be pre-set in UWHIRES by your ES per your request.
2. Once all fields are completed, click "Save" at the bottom of the page. This will create your requisition number and allow you to review the requisition in Draft status.
Next step: Get your requisition approved.
Academic Student
Employee Hiring Topics
Need help with UWHIRES? Call or email our help desk at 206-543-2544.
