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To be employed as a student, the student must meet the following minimum enrollment requirements (not including correspondence credits):
Student employees are limited to working 19.5 hours per week when classes are in session. Student employees may work more than 19.5 hours per week during school breaks or when "on leave." A student can work as a student assistant for one quarter while on leave.
Students may be considered "on leave" as follows:
Student employees are paid by the hour and must be paid for all hours worked. In general, "hours worked" includes all time an employee must be on duty and is permitted to work. Holidays for which regular staff are paid are not included as hours worked.
Appointing departments must maintain work/time records for student employees to ensure compliance with the Fair Labor Standards Act (FLSA) record keeping requirements just as they must do for other overtime eligible workers. See the Work/Time record keeping webpage for instructions on how work//time records must be kept.
Refer to the UW/UAW Local 4121 Contract for guidance on the appointment and employment of academic student employees on an hourly basis, and to the wage determination section below for more information on the appointment of graduate student research assistants (GRSAs).
Student employees are covered by mandatory overtime requirements and must be compensated at time and a half for all work hours that exceed 40 hours per workweek. If the student employee has more than one University appointment, the hours worked in all appointments are totaled to determine the total hours worked within the workweek. See also Overtime Eligibility and Compensation for Non-Academic Employees and University Handbook, Volume Four, Part IV, Chapter 9.
| Class Title | Class Code | Pay Range |
|---|---|---|
| Student Assistant | 0875 | $8.07-$17.27 |
| Summer Quarter Graduate Research Student Assistant (GRSA) | 0854 | See “Wage Determination” section below |
* USE OF THE GRSA JOB CODE IS NOT ALLOWABLE FOR GRADUATE STUDENTS WHO ARE REGISTERED DURING SUMMER QUARTER. This title is to be used only during Summer Quarter for graduate Academic Student Employees who are not registered but who are employed to do research tasks that would normally be provided by graduate research assistants in GSSA titles covered by the UW/UAW Local 4121 Contract.
Appointing departments are responsible for maintaining consistency and equity in pay rates. The hourly rate for a position should be based on factors such as:
A position's hourly wage should not be based on the number of hours a student will work or the funding availability. The department determines the starting wage and subsequent pay increases within the pay range.
Graduate Research Student Assistants must be compensated based on the following hourly rates: Schedule 1: Graduate RSA Hourly Equivalent Rates.
Employing units may request an exception to the student employee pay range when it is necessary to pay a student employee above the maximum Student Assistant pay rate. Approval is not required for GRSA appointments. Approval may be granted based upon the position's responsibilities, longevity, merit, market conditions or recruitment difficulty.
To request an exception, the department administrator or the supervisor should complete a Student Employee Exception to Pay and Classification Schedule form (UoW 2031) and send it to Human Resources for review.
When a wage exception is approved, the class title Student Assistant - Exception (Class Code 0872) is used as the job classification for the position. GRSAs who are being paid at rates higher than the required minimums for their departments or hiring units shall continue to be paid in job class code 0854.
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