Legally changing your name requires that you complete a number of local and federal government forms before making changes to your benefits. The UW cannot change your name on its payroll system unless you have already changed your name with the Social Security Administration. You must promptly correct your records to ensure correct federal tax reporting, prompt tax refunds, and proper crediting of your wage to your Social Security account.
The following list identifies the employment-related records you should update and what action you may need to take to update them.
Note: University policy is that a person's UW NetID normally may not be changed. UW Technology will consider changing a NetID if you feel that there are special circumstances that require the change. See the Changing Your UW NetID web page.
|If you participate in:||And you are a:||Then update your personal information via:|
|Auto/home/boat insurance||Active UW Faculty & Staff||Liberty Mutual|
|Dependent Care Assistance Program (DCAP)||Active UW Faculty & Staff||Employee Self-Service (ESS)|
|Flexible Spending Account||Active UW Faculty & Staff||ESS|
|Graduate Appointee Insurance Program (GAIP)||Graduate Appointee||Both ESS and LifeWise Assurance Company|
|Law Enforcement Officers Retirement System (LEOFF)||Active UW Law Enforcement||ESS|
|Inactive UW Law Enforcement||DRS form|
|Long-term care insurance||Active UW Faculty & Staff||Call John Hancock Insurance at 1-800-399-7271|
|PEBB* Medical, Dental, Life and Long-Term Disability plans||Active UW Faculty & Staff||ESS|
|Self-pay or Retiree||PEBB|
|Public Employees' Retirement System (PERS)||Active UW Faculty & Staff||ESS|
|Inactive UW employee or Retiree||DRS Form|
|Teacher Employees' Retirement System (TRS)||Active UW Faculty & Staff||ESS|
|Inactive UW employee or Retiree||DRS form|
|University of Washington Retirement Plan (UWRP)||Active UW Faculty & Staff||ESS|
|Inactive UW employee or Retiree||Fidelity Investments|
|Voluntary Investment Program (VIP)||Active UW faculty, staff, or student||ESS|
|Inactive UW employee or student, or retiree||Fidelity Investments|