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UNDERSTAND

The personal holiday is a paid leave day employees can use at a time mutually agreeable to the employee and the supervisor. Monthly-paid professional staff employees are entitled to one (1) paid personal holiday each calendar year in addition to regularly scheduled state holidays.

The terms and conditions under which a professional staff employee accrues a personal holiday are specified by the Professional Staff Program.

Eligibility

Professional staff employees are eligible to use the personal holiday after completing the initial four (4) months of employment. Thereafter, the personal holiday may be taken at any time in each calendar year.

Professional staff employees who hold appointments for service periods of less than 12 consecutive months are not eligible for a personal holiday.

Using the Personal Holiday

• The personal holiday is paid at a rate equivalent to the FTE in effect at the time the holiday is taken (e.g. 100% FTE = 8 hrs., 75% FTE = 6 hrs., 50% FTE = 4 hrs.).
• The personal holiday should be used as 1 full day.
• The personal holiday can only be split into a partial day off if it is donated as shared leave. Any portion of the personal holiday that remains and is not donated as shared leave must be taken by the employee as one absence not to exceed the work shift on the day of absence.
• If the personal holiday is not used by the end of the calendar year, it is forfeited.
• If a professional staff employee moves from one staff position to another within the University, or moves without a break in service to a staff position at another State agency, the unused personal holiday will transfer with the employee.
• Employees who separate from the University are not paid for an unused personal holiday.

ACT

If you wish to use your personal holiday and meet the eligibility requirements outlined above, you will need to follow your department’s procedures for requesting and taking time off from work.

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