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Professional Staff Leave
Overtime & Compensatory Time

UNDERSTAND

Overtime is additional compensation that an employer must pay when an employee in an overtime eligible position works more than a specified number of hours during a designated period of time as determined by federal regulations and the Professional Staff Program. Full and part-time overtime eligible professional staff employees receive overtime only when hours worked exceed forty (40) hours in a work week.

For part-time, overtime eligible positions, payment for hours worked beyond the regular part-time schedule but less than forty (40) hours in a work week is at the straight time rate.

Overtime exempt professional staff employees are not eligible for overtime and do not receive compensatory time.

Effect of Non-Work Hours

Holidays or paid leave taken during the regular work schedule are not considered as time worked for purposes of overtime calculation.

Compensatory Time

Overtime eligible employees must be paid for overtime hours worked unless the employee requests and receives supervisory approval to receive compensatory time off instead of payment. An employer cannot require an employee to accept compensatory time off instead of receiving overtime payment. Compensatory time is accumulated at the rate of 1.5 hours of compensatory time for each overtime hour worked.

Accumulated compensatory time may not exceed 240 hours and must be used or paid annually by December 31 in accordance with the Professional Staff Program.

A representative of the department’s Human Resources Operations office must authorize any supervisory requests for extension of the deadline.

In most departments, taking compensatory time off work requires advance supervisory approval.

Moving Between UW Departments and Leaving UW Employment

Employees are paid for accumulated, unused compensatory time when moving between University departments or leaving University employment. Payment is based on the salary at the time of separation.

ACT

Be sure that you:

  1. Know if you are in an overtime eligible position or an overtime exempt position. Ask your supervisor or department administrator if you are not sure.
  2. Understand your department’s timekeeping and time reporting procedures and follow them.
  3. Understand any requirements or policies that your unit has regarding overtime. Most University departments require that overtime-eligible employees receive advance approval to work overtime.
  4. Promptly and correctly use your department’s timekeeping and reporting procedures to report all hours worked.

If you work approved overtime, and wish to receive compensatory time instead of overtime payment, follow your department’s procedure for requesting compensatory time. Compensatory time can be used as soon as it is accumulated.

EXPLORE

Questions regarding hours of work, work period designations, and overtime or compensatory time should be directed to the department’s area Human Resources Operations office.

Learn more about Overtime Eligibility and Compensation and Fair Labor Standards Act requirements.

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