There are 11 paid holidays per year - ten (10) designated holidays and one (1) personal holiday. See the University's holiday calendar for the complete holiday schedule.
Full-time (100% FTE) employees receive eight (8) hours of regular pay for each holiday, including the personal holiday. Part-time employees who work at least half time (50% FTE) receive pay for holidays at a rate proportionate to the percentage of their appointment (e.g., half-time employees receive four (4) hours of regular pay for each holiday).
All monthly-paid employees are entitled to regularly scheduled state holidays. Employees are eligible to be paid for the holiday if they are employed before the holiday and in pay status for the entire work shift on the work day preceding a holiday. Employees who are on leave without pay (LWOP) on the last regularly scheduled work day preceding a holiday are not paid for the holiday.
Employees who hold appointments for periods of less than 12 months are eligible to receive only those scheduled holidays that fall within their appointment term.
If a holiday falls on an employee's regularly scheduled day off, the employee will receive holiday credit, sometimes referred to as Holiday Compensatory Time, equal to their appointment's percentage of full time. The holiday is worth a maximum of eight (8) hours for full-time employees (100% FTE), and prorated down to four (4) hours for part-time employees (50% FTE).
Employees whose number of scheduled work hours varies throughout the work week (e.g., work schedules other than a Monday through Friday schedule in which the employee works the same number of hours per day) work alternate schedules.
If a designated holiday or personal holiday falls on a day the employee is regularly scheduled to work and the scheduled work hours are greater than holiday hour entitlement, the difference between the scheduled work hours and the holiday hours must be made up from annual leave, accrued compensatory time or leave without pay.
If a holiday falls on a day the employee is regularly scheduled to work and the scheduled work hours are less than the holiday hour entitlement, the difference between the holiday hours and the scheduled work hours is accrued as holiday credit.
All accrued holiday credit must be used or paid annually.
Classified staff employees must use the holiday credit, or be paid by the following deadlines:
Harborview Medical Center and UW Medical Center……………………September 30
All other units……………………………………………………………………………June 30
The balance of unused holiday credit should be used or paid if an employee moves from one staff position to another within the University or when separating from University employment.
If you would like to use your accrued holiday credit hours, you will need to consider the following items in preparing your request:
To request an extension of the deadline for use of your holiday credit: