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Contract Classified Leave
Holidays

UNDERSTAND

There are 11 paid holidays per year - ten (10) designated holidays and one (1) personal holiday. See the University's holiday calendar for the complete holiday schedule.

Full-time (100% FTE) employees receive eight (8) hours of regular pay for each holiday, including the personal holiday. Part-time employees who work at least half time (50% FTE) receive pay for holidays at a rate proportionate to the percentage of their appointment (e.g., half-time employees receive four (4) hours of regular pay for each holiday).

Eligibility

All monthly-paid employees are entitled to regularly scheduled state holidays. Contract classified employees are eligible to be paid for the holiday if they are in pay status for at least four hours on the work day preceding a holiday.

Employees who hold appointments for periods of less than 12 months are eligible to receive only those scheduled holidays that fall within their appointment term.

Holidays and Alternate Schedules – Holiday Credit

If a holiday falls on an employee's regularly scheduled day off, the employee will receive holiday credit, sometimes referred to as Holiday Compensatory Time, equal to their appointment's percentage of full time. The holiday is worth a maximum of eight (8) hours for full-time employees (100% FTE), and prorated down to four (4) hours for part-time employees (50% FTE).

Employees whose number of scheduled work hours varies throughout the work week (e.g., work schedules other than a Monday through Friday schedule in which the employee works the same number of hours per day) work alternate schedules.

If a designated holiday or personal holiday falls on a day the employee is regularly scheduled to work and the scheduled work hours are greater than holiday hour entitlement, the difference between the scheduled work hours and the holiday hours must be made up from annual leave, accrued compensatory time or leave without pay.

If a holiday falls on a day the employee is regularly scheduled to work and the scheduled work hours are less than the holiday hour entitlement, the difference between the holiday hours and the scheduled work hours is accrued as holiday credit.

Holiday Credit Use Deadlines

All accrued holiday credit must be used or paid annually.

Classified staff employees must use the holiday credit, or be paid by the following deadlines:
Harborview Medical Center and UW Medical Center……………………September 30
All other units……………………………………………………………………………June 30

The balance of unused holiday credit should be used or paid if an employee moves from one staff position to another within the University or when separating from University employment.

ACT

Requesting Use of Holiday Credit

If you would like to use your accrued holiday credit hours, you will need to consider the following items in preparing your request:

  1. Determine your holiday credit balance. If your department uses the Online Work/Leave System (OWLS) to maintain its employees’ leave records, visit the “Vacation and Sick Leave” tab in Employee Self Service. If your department uses another authorized alternative system, check with your department’s timekeeper.
  2. Check the deadline for using your holiday credit. Make sure your request meets the deadline.
  3. Follow your department’s normal leave request procedures to obtain written approval from your supervisor in advance of the effective date(s) for use of holiday credit.

Requesting an Extension for Holiday Credit Use

To request an extension of the deadline for use of your holiday credit:

  1. Check the holiday credit deadline for your employment program.
  2. Ask your supervisor to submit a written request for extension of the deadline to your department’s Human Resources Consultant.
  3. If approved, your department should retain a copy of the approval in your department file to support entries made in OWLS, or other authorized leave tracking system.

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