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Flexible Work Arrangements

 

UNDERSTAND

Alternative and flexible work arrangements are alternatives to the traditional "8-to-5" workday that can accommodate employee preference or a unit's unique job requirements. Examples include telecommuting (telework), alternative work schedules, and reduced work schedules.

Approval and Documentation Requirements

The University encourages the adoption of flexible work arrangements when they work to the advantage of both the employee and the unit. Adoption of a flexible work arrangement therefore requires the supervisor's and/or unit administrator's advance approval, and is based on their determination that the arrangement will work for all concerned.

Supervisors may also assign a position to an alternative or flexible work arrangement to meet work requirements. Once adopted, an alternative or flexible work arrangement may be revised or ended in the same way that other work schedule modifications would be made for the position.

Holiday Leave Record Keeping

Working a part-time or full-time alternative work schedule requires special attention to holiday-related leave accounting. See Alternative & Flexible Work Schedule Examples for leave accounting issues that may need to be considered.

ACT

Flexible Work Arrangement Considerations

If you plan on proposing a flexible work arrangement, keep in mind that your supervisor will probably want to know how the arrangement will help you, and how it will meet the department’s needs as well. Consider the following points:

  1. Does your position require regular interaction with coworkers or clients? If it does, how will your proposal address any concerns that might arise about your ability to meet these requirements?
  2. Does your position require that you work with such confidential information as student records, personnel records or patient records? How can you perform your job duties and maintain the required data security and confidentiality?
  3. Will your proposal require a computer, printer, or other equipment? Who will supply the equipment and be responsible for maintaining, upgrading, and supporting it?
  4. Is your home computer secure? If not, there is a high probability that you could corrupt files or damage UW computers by spreading computer viruses or other malware.
  5. Do you perform work that has critical deadlines that might be missed if you are working from home and your computer connection or electricity fails? If so, how will you ensure that critical deadlines can be met or tasks can be accomplished even if you experience a home computer problem?
  6. Does your productivity, reliability, and overall work record demonstrate the ability to fulfill the terms of the proposed arrangement?

Preparing a Proposal

If you decide to develop a proposal, be sure to:

EXPLORE

Common Questions & Answers

Are there restrictions on which or how many employees can request a flexible work arrangement?
Any employee may submit a proposal, but not all jobs are suitable for a flexible work arrangement. Consider your job’s main functions and whether they can be fulfilled under the proposal.
Will working a flexible work arrangement limit my opportunities for promotion?
In general, no; however, the work unit requirements and responsibilities of a position that represents a promotional opportunity may not be compatible with your current flexible work arrangement. In order to be considered for some positions, you might have to change your work arrangement.
What options are there if my supervisor denies my proposal?
The University is not obligated to provide flexible work arrangements. Each proposal is considered individually to determine if it can work successfully for you and your unit.
Can my supervisor change my schedule if it is not working out?
You would need to talk to your supervisor to request a different flexible work arrangement, or return to your original schedule. A change in your current schedule, or a return to your previous schedule, may not always be possible.

Flexible Work
Arrangement Topics