# FlexworkExamples for Classified & Professional Staff

## Examples for Overtime Eligible Classified & Professional Staff

### Alternative Work Schedule Characteristics and Examples

• A specified total number of hours that the employee is scheduled to work each week based on the position's percent time
• A regularly repeating weekly work schedule that is anything other than five uniform and consecutive eight hour days in a seven day period (for full time employees)
• A specified work period for each day that the employee is scheduled to work
 Percent Time: 100% = 40 hours per week 8 a.m. to 6:30 p.m., Monday through Thursday (1/2 hour lunch)
Percent Time: 80% = 32 hours per week 8 a.m. to 6 p.m., Monday through Wednesday (1/2 hour lunch) 8 a.m. to 11:30 a.m. Thursday (no lunch)

### Flexible Work Schedule Characteristics and Examples

• A specified total number of hours that the employee is scheduled to work each week based on the position's percent time
• A specified total number of work hours each work day
• A daily "core work period" during which the employee is expected to be at work
• A variable daily start time that begins within a set period of time
• A variable daily end time that depends on that day's start time
Percent Time: 100% = 40 hours per week 9 a.m. to 5 p.m., Monday through Friday (1 hour lunch) Between 8 a.m. and 9 a.m. Between 5 p.m. and 6 p.m.
Percent Time: 90% = 36 hours per week 8:30 a.m. to 5 p.m., Monday through Thursday (1 hour lunch). 8 a.m. to Noon Friday (no lunch) Between 8 a.m. and 8:30 a.m., Monday through Thursday Between 5 p.m. and 5:30 p.m., Monday through Thursday

## Examples for Overtime Exempt Classified Staff & Professional Staff

### Alternative Work Plan Characteristics and Examples

• A minimum average weekly work hour expectation based on the position's percent time
• A regularly repeating work plan that consists of anything other than five consecutive approximately equal work days
• The employee's alternative work plan may have to be adjusted as necessary to meet the position's work requirements
Percent Time 100% 8 a.m. to 6:30 p.m., Monday through Thursday (1/2 hour lunch) Adjustments to start and end time may be necessary to meet work requirements.
Percent Time 80% 8 a.m. to 6 p.m., Monday through Wednesday (1/2 hour lunch) 8 a.m. to 11:30 a.m. Thursday (no lunch). Adjustments to start and end time may be necessary to meet work requirements.

### Flexible Work Plan Characteristics

• A minimum weekly work hour expectation based on the position's percent time
• A daily "core work period" during which the employee is expected to be at work
• A variable daily start time that begins within a set period of time
• A variable daily end time that takes the day's start time into consideration, however employees are expected to work whatever time is necessary to accomplish work goals
• The employee's flexible work plan may have to be adjusted as necessary to meet the position's work requirements
Percent Time: 100% 9 a.m. to 5 p.m., Monday through Friday (1 hour lunch) Generally between 8 a.m. and 9 a.m. Generally between 5 p.m. and 6 p.m. Adjustments to start and end time may be necessary to meet work requirements.
Percent Time: 90% 8:30 a.m. to 5 p.m., Monday through Thursday (1 hour lunch) and 8 a.m. to noon Friday (no lunch) Generally between 8 a.m. and 8:30 a.m., Monday through Thursday Generally between 5 p.m. and 5:30 p.m., Monday through Thursday. Adjustments to start and end time may be necessary to meet work requirements.

## Holiday Leave Record Keeping

For a full-time employee a holiday is worth eight (8) hours. For part-time employees, the holiday hour value is prorated based on the employee's percent of full time.

If a holiday falls on a day the employee is scheduled to work fewer hours than the value of the holiday, the employee receives holiday credit for the difference. This results in holiday credit hours that the employee can arrange to take off at a later date.

If a holiday falls on a day that the employee is scheduled to work more hours than the value of the holiday, the employee will "owe" the University the difference in time between the hour value of the holiday and the hours the employee was scheduled to work. The following table provides examples of these holiday time keeping considerations.

All Classified & Professional Staff
Employment
Category
Holiday/Work Day Relationship Effect on Employee
All Classified & Professional Staff

Holiday falls on the employee's scheduled day off.

The employee receives a holiday credit for the day that can be used on a later date. The holiday credit is eight (8) hours for full time employees or prorated for part-time employees.

Holiday falls on the employee's scheduled work day that is shorter than the holiday the employee is eligible to receive. (See note.)

The employee takes the holiday off and receives a holiday credit for the difference in time between the value of the holiday and the length of the scheduled work day.

Overtime Eligible Classified Staff

Employee is assigned to work on a scheduled holiday.

The employee receives the regular day's pay plus premium pay at time and one-half for all hours worked on the holiday.

Supervisors may approve an employee's request for compensatory time off instead of monetary payment.

Overtime Eligible Professional Staff

Employee is assigned to work on a scheduled holiday.

The employee receives the regular day's pay. The employee receives one day of holiday credit, based on FTE, to be taken at another time. There is no premium pay. If working on the holiday results in the employee working more than 40 hours in the work week, the employee receives overtime for hours worked over 40.

Overtime Eligible Classified & Professional Staff

Full time employee works four 10 hour days on an alternative work schedule. The holiday falls on a day that the employee is scheduled to work.

The employee is off work for 10 hours but the holiday is only valued at eight (8) hours to the full-time employee. The employee owes two (2) hours of time that may be taken from vacation leave or accumulated compensatory time, if any.

Overtime Exempt Classified & Professional Staff

Holiday falls on a work day that is longer than the amount of holiday time off the employee receives. (See note below)

The employee takes the holiday off and may either adjust his/her work effort to make up for the difference, OR have the difference in time between the employee's scheduled work time on the day and the value of the holiday deducted from the employee's vacation leave balance.

The difference in time between the employee's scheduled work time and the value of the holiday may not be recorded as leave without pay.

Overtime Exempt Classified & Professional Staff

Employee is assigned to work on a holiday.

The employee receives the regular day's pay and eight hours of holiday credit for a full-time employee (prorated for a part-time employee).

Note - Holiday time off is based on the employee's full time equivalent: eight (8) hours for a full-time employee, prorated for a part-time employee.

Flexible Work
Arrangement Topics