The purpose of the Classified Position Questionnaire is to collect information necessary to establish the position’s correct job classification for contract classified and classified non-union positions. After you have completed the questionnaire, your supervisor/manager will review it, add any comments he or she feels are important, sign the form and submit it to the Compensation Office.
To help you complete the questionnaire you may wish to review:
You may find it helpful to keep notes about the work you perform throughout a typical week and the amount of time you spend on various tasks. It is easy to overlook duties that are important to your job that you perform routinely, and to incorrectly estimate the amount of time you spend on them.
The following numbered instructions correspond to the numbered sections on the Position Questionnaire.
1. Position Purpose
Summarize in a few sentences the main reason(s) your position exists. This statement should include the position's general function and overall level of responsibility. It may be easiest to prepare this statement after the main job duties section has been completed.
Examples of some position purpose statements:
2. Job classification you think provides the best match for the duties and responsibilities of your position
Specify the job classification you think should be assigned to your position. If you do not have an opinion, check the "Do Not Know" space.
3. How long have you performed the duties that you believe fall outside your current job classification?
Specify the approximate length of time you have performed the job duties that you believe do not fit within your position's current job classification.
4. Describe any specialized education, training, or certification required to perform your duties.
You do not need to describe general educational experience unless a degree is a specific field job requirement.
5. Main Job Duties
Describe the main job duties (those which take at least five percent of your time) assigned to your position. Begin with the tasks that are most important or carry the most responsibility. Try to group similar tasks together and estimate the percentage of time on a weekly or monthly basis that you devote to the task. Describe any responsibilities you have for determining methods of work, or that require special innovation or creativity.
Break complex assignments into individual elements to make your job responsibilities clearer. See the following examples:
Avoid job responsibility statements like:
Instead describe tasks:
- OR -
In the right hand columns indicate the percentage of time each duty requires and whether you believe a task falls outside your current job classification. The Compensation Office uses your time estimates to determine how your job duties relate to one another. If the estimates are not included in the position questionnaire, the review process can take longer than it normally would.
6. Decision-making Authority
Provide examples of the kinds of decisions you make in your job. These could be decisions about prioritizing your work, establishing policies, making programmatic commitments, establishing budgets, designing or developing technical processes, etc.
7. Organizational Chart
Complete the chart according to instructions on the questionnaire.
8. Budget Authority
Complete according to instructions on the questionnaire.
9. Employee Review
Check the box confirming who completed the form (you or your supervisor) and sign the appropriate signature line. If your supervisor prepared part or all of the questionnaire, please review the form and clarify any statements you disagree with or wish to provide additional information on.
10. Supervisor Review
The supervisor should carefully review the information provided on the Position Questionnaire, fill out the supervisory review page, complete internal routing, and ensure that the Position Questionnaire is sent to the Human Resources Compensation Office, Box 354562.