The Resource

In This Issue

Special Event
Your Benefits
The Whole U
Career Development
Money Matters
Combined Fund Drive
Home Loan Program

Published: October 12, 2016

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Special Event


Together – a University of Washington event like no other!

Our faculty and staff make the University of Washington one of the best universities in the world. You inspire students and colleagues to learn and discover, and you inspire alumni, donors, and the people and policymakers of Washington to support education.

Join us to celebrate the impact of your work on Oct. 21 at Together, as we launch the most ambitious fundraising campaign in UW history. Through a high-energy, multimedia experience we’ll mark all that we’ve achieved and look ahead at the boundless opportunities in front of us as we work together for Washington and the world.

Your Benefits


Get Ready for Open Enrollment: Nov. 1–30

Pull out your calculator and worksheets! Now is a good time to review your entire benefits package to see if your current medical, dental, life, and long-term disability (LTD) insurances are still the best fit for you and your family. A reminder to those who are currently enrolled in FSA and/or DCAP – you must re-enroll every year during Open Enrollment for 2017.

Changes made to your health plans during Open Enrollment will become effective Jan. 1, 2017, while changes to your life and LTD insurances can be administered any time. Requests to increase LTD coverage may require evidence of insurability (medical underwriting). Read below for more information about a special life insurance opportunity during open enrollment this year.

Stay informed about Open Enrollment through these resources:


New life insurance through MetLife

The Health Care Authority (HCA) has partnered with MetLife to provide increased life insurance benefits to eligible Public Employees Benefits Board (PEBB) Program members starting Jan. 1, 2017. You may increase your coverage even if you have been denied in the past.

This special one-time open enrollment opportunity will only be available Nov. 1-30, 2016. More information is available in the HCA /MetLife announcement and HCA September newsletter.

For questions about optional life insurance, contact MetLife Customer Service or at 1-866-548-7139 or through the MyBenefits portal.


Stretch your dollars with an FSA or DCAP

Are you looking for ways to save valuable tax dollars on eligible medical expenses? Consider an IRS-approved, tax-free Flexible Spending Account (FSA) or Dependent Care Assistance Plan (DCAP).

An FSA is a PEBB-sponsored benefit that allows you to redirect a portion of your salary on a pre-tax basis to pay for your out-of-pocket health-care expenses. The funds are deducted from your pay before FICA and Federal income taxes are calculated and can result in savings up to 40 percent.

A DCAP allows you to redirect a portion of your salary on a pre-tax basis to pay for your qualified day care costs for your dependents (e.g. preschool, babysitting, before/after school care, in-home care for a disabled dependent). The funds are deducted from your pay before FICA and Federal income taxes are calculated and can result in savings up to 40 percent. Qualifying dependents include:

  • A dependent under age 13 who qualifies as an Internal Revenue Service (IRS) dependent.
  • A spouse who is physically or mentally incapable of self-care.
  • Any other IRS-recognized dependent who is physically and/or mentally incapable of self-care.

Learn more about FSA and DCAP through Navia, the plan administrator.

To participate in an FSA or DCAP for 2017, enroll during Open Enrollment and benefits will begin Jan. 1, 2017. To participate in subsequent years, simply re-enroll during Open Enrollment.


Additional PEBB changes for 2017:

Effective Jan. 1, 2017, subscribers who wish to enroll or continue enrolling a domestic partner or their children, must meet the State Registered Domestic Partner criteria and may have to provide verification. Please refer to the HCA page on dependent verification for a list of qualifying documents.

Tobacco Surcharge: The definition of "tobacco products" in relation to the tobacco use premium surcharge now also includes pipe tobacco. If you use pipe tobacco, you must file a surcharge premium change form.

For detailed information on the approved changes, please review the PEBB announcement and the related FAQs.

PEBB will contact employees directly at your email or home address of record to provide more information about these and other changes starting mid-Oct.


Benefits Fairs are coming!

Save the date to attend a UW Benefits Fair where you can meet plan providers and explore all the benefits available to you and your family.

  • Tuesday, Nov. 1, 10 a.m.-3 p.m. – Health Sciences Lobby
  • Wednesday, Nov. 2, 10 a.m.-3 p.m. – Harborview Medical Center, Research & Training Lobby
  • Thursday, Nov. 3, 10 a.m.-3 p.m. – HUB, North Ballroom

Be sure to check out other events running concurrently with the fairs, such as flu shot clinics and a special retiree medical presentation presented by the Health Care Authority. Learn more.

Attending the Benefits fair is especially important if you're considering changing your medical or dental plan or adding or removing a dependent from your insurance during Open Enrollment, which runs Nov. 1-30.


Update your address before Open Enrollment begins

Change in home mailing address? Update your profile in Employee Self-Service to receive important mailings regarding Open Enrollment and other health plan updates.

Also, take a moment to set up your personal account through the Health Care Authority's My Account portal. You can use My Account to view your coverage and premium surcharge information, make changes to your coverage, get your statement of insurance, and attest to premium surcharges.

Don't forget to sign up to receive the HCA's newsletter, For Your Benefits, to get the latest information about PEBB Program benefits.

The Whole U


The Apple Cup Fitness Challenge

Let's go Huskies! It's time to take on the Cougars with The Apple Cup Fitness Challenge and show them that Purple Reign lives beyond football! This October, Washington State University and the University of Washington will work to earn the most minutes exercised. The winner takes home bragging rights and a trophy, and the winning school's highest contributor will receive a photo opportunity with their University's President. The five-week challenge, organized through PEBB's SmartHealth, kicks off Oct. 17 and ends Nov. 18 – just in time for the Apple Cup! Anyone at the UW can participate regardless of their eligibility for PEBB health insurance. Participants will log their minutes of exercise each day to help the UW succeed – those who track at least four weeks of the challenge will receive a Whole U fitness water bottle! Register now.


Just eat it: A food waste story

Could you survive on discarded food for six months? In their pursuit to shed light on North America's food waste, two filmmakers share their journey of doing just that. In celebration of the 2016 SustainableUW Festival, The Whole U is teaming up with UW Housing & Food Services and UW Recycling to screen the award-winning documentary, "Just Eat It: A Food Waste Story." After the screening, representatives from the UW Food Pantry and UW Recycling will be on hand to provide details on how to prevent food waste. Light refreshments will be served--but not wasted! This event is on Oct. 18, at 6 p.m. in Alder Hall Auditorium. Find more info and register here.


Stay injury-free with UW Sports Medicine

Winter sports can provide a terrific workout and a wonderful way to experience the outdoors as long as you can stay upright and injury free. The Whole U welcomes Phillip Higgins, PT, DPT, SCS, a physical therapist at the UW Sports Medicine clinic, on Oct. 24 at the HUB to present on common winter sport injuries with emphasis around skiing and snowboarding. He will also weigh in with tips for performing on the slopes and staying out of the Doctor's office. Save your spot here. Save your spot here.


Indigenous food practices with Charlotte Coté

Join us for a seminar on Indigenous food practices with Charlotte Coté, associate professor of American Indian Studies. We will explore the concept of Indigenous food sovereignty, talk about the efforts being made to revitalize Indigenous food practices and systems, and discuss the importance of maintaining Indigenous ecological knowledge. This seminar is on Oct. 26 at noon at the HUB. Register here.


Read $2 a Day with DUB Club

Join DUB Club this fall quarter! The OMAD Diversity Uncommon Book Club (DUB Club), created in support of President Ana Mari Cauce's Race and Equity Initiative, discusses books on topics such as race, ethnicity, gender and socioeconomic disparities, LGBTQ, intersectionality, bias, and/or identity development. This fall quarter, DUB Club will be discussing "$2.00 A Day: Living on Almost Nothing in America," a 2015 New York Times Notable Book of the Year by Kathryn Edin and Luke Shafer. As the New York Times described it, this is the story of a kind of poverty in America so deep that we, as a country, don't even think exists. We'll kick-off this selection on Oct. 27 at 5 p.m. Find more info and register here.

Career Development


Professional & Organizational Development (POD) courses and events are open to all UW employees, subject to supervisor/budgetary approval and the UW's release time policy. Please view our policy page for additional information.


Bet your bottom dollar

Want to increase your confidence and accuracy with accomplishing fiscal tasks? Three upcoming half-day classes are designed to help you do just that. Post-Award Financial Administration: Processes, Offices, and Best Practices explores working with the Grant and Contract Accounting office and pertinent forms while Grant and Contract Fiscal Administration: Compliance clarifies the policies, rules, and procedures for post-award financial administration of grant and contract budgets. Finally, Introduction to Federal Taxation delves into federal taxes relevant to the UW, presents specific tax concepts, and examines several taxability case studies. Check out POD's autumn offerings.


Rise to the occasion

Whether you're presenting a crucial talk or facilitating a challenging meeting, all eyes are on you. For those ready to move beyond presentation basics, this interactive class examines storytelling, successful TED Talks, and other models for structuring effective messages. The class also explores dealing with challenging audiences or team members, handling dissention, and adjusting your approach to become more effective. Register for Advancing Your Facilitation and Presentation Techniques.


Make up for lost time

Stop letting your days slip away. This highly-regarded live webinar investigates how to better manage everything from priorities and interruptions to your email, calendar, and files. Learn to respond instead of react to a demanding work environment and establish sustainable practices for effectively managing information overload. Three short sessions occur over three weeks, allowing time to practice concepts and delve into the companion book provided with your registration fee. Register for Accomplishing More With Less.

Money Matters


New investment seminar for women Oct. 14

"Thrive" is a new, three-part investment series designed especially for women. Learn why women may need to save more than men, how to prepare for life-changing moments that put women behind in financial planning, and how to stay on top of your savings. These free workshops are presented by Fidelity Investments.

Limited seating - register today!

Thrive: Build & Own Your Plan - Learn about women's planning and savings strengths, investing basics, defining your investing personality, and staying on track.

Thrive: Get Organized - Learn why financial wellness is so important for women, essentials to building a budget, balancing savings and debt priorities, and planning for other goals.

Thrive: Retirement Income Planning On Your Own - Learn to navigate the process so you can envision your retirement, learn about the five key risks, understand the importance of Social Security in your savings plan, and create a plan for your retirement income.


Financial education seminars

Whether you're starting out, building wealth, or getting ready to retire, UW Benefits can help. The following seminars are presented by two local nonprofit credit unions, Washington State Employees Credit Union and Inspirus Credit Union, and offered on campus to help you define your goals and stay on track:

  • Credit Reporting 101 - Learn how the credit bureaus develop your credit score and come away with valuable tips to help you get the most from your creditworthiness.
  • Financial Yoga: Stretching Your Hard-Earned Dollars - Learn tips that will help you gain control of your finances and reduce financial stress.
  • Scams, Shams & Identity Theft - Identity theft is a continual threat that catches people unaware. Learn how it happens, how to prevent it from happening to you, and ways to protect yourself from scammers.

Investment seminars

There are only a few opportunities left to attend one of the following free seminars, packed with information to help you meet your savings and retirement goals.

Combined Fund Drive


You're Invited to kick off the UW Combined Fund Drive Campaign

The 2016 UW Combined Fund Drive begins Thursday, Oct. 13 with the UWCFD Charity Fair & Silent Auction in the HUB Ballroom from 11 a.m.-2 p.m. Join the excitement and visit with more than 80 nonprofits, enjoy cupcakes from Trader Joe's, enter to win door prizes including a GoPro camera and Seattle Sounders tickets, and bid on great silent auction items like wine tastings, Seahawks tickets, restaurant gift certificates, and more. The event is free and open to faculty, staff, and students. RSVP is highly encouraged, so register today!


Support the UW Campus Food Pantry

From Oct. 13-31, the UW Combined Fund Drive is sponsoring a food drive to support the new UW Campus Food Pantry. Bring non-perishable donations to the UWCFD Charity Fair & Silent Auction on Oct. 13 in the HUB Ballroom from 11 a.m.-2 p.m. or look for collection bins in the following locations: Ethnic Cultural Center first floor lounge, Health Sciences Rotunda, HUB Information Desk, UWMC Plaza Café entrance, and UW Tower Sky Bridge Lobby. Help ensure that no Husky goes hungry.


First week to give!

Washington State Employees Credit Union (WSECU) is partnering with the UW Combined Fund Drive on a First Week to Give promotion! From Oct. 13-21, any donor who makes a pledge of $5 or more or adds $5 or more to an existing donation will receive a $5 Starbucks card compliments of WSECU. Visit UW Combined Fund Drive Events for more information. Donate today!


Step Up to Tolerance Stair Climb Fundraiser

Mark your calendar and register now!
Wednesday, Nov. 16
12-1 p.m.

Holocaust Center for Humanity teaches lessons of tolerance and citizenship through stories of the Holocaust. Are you ready to take on our stair climb challenge and help Holocaust Center for Humanity share its message of kindness and anti-bullying? Please help us raise $10,000 and reach a million steps!

Three ways to participate:

  1. Register, make a pledge, and climb stairs at one of six locations
  2. Register, make a pledge, and take the stairs anytime, anywhere on Nov. 16.
  3. Not climbing? Just make a donation and help raise $10K!

A $10 minimum donation is required. UW Combined Fund Drive and The Whole U will be handing out prizes and cheering on climbers! You can also ask your family and friends to sponsor you. Register today!

Locations include Harborview, South Lake Union, UW Bothell, UW Medical Center, UW Tacoma, and UW Tower. Sponsored by the UW Combined Fund Drive and The Whole U.

Home Loan Program


Get ready now for spring home buying

HomeStreet offers free, one-hour seminars about homeownership issues related to budgeting, buying, remodeling, refinancing, and selling your home.

First-Time Homebuyer - Considering buying your first home? Learn how to make a budget and prepare your credit, get a comprehensive overview of the home-buying process, and ask loan officers and real estate professionals questions.

Buying a Vacation or Rental Property - Learn the pros and pitfalls of owning multiple properties, tips for maintaining primary and secondary residents, how to determine your real estate investment style, and more.

Buying a Home with Down Payment Assistance - Interested in buying a home but want to keep your down payment to a minimum? In this seminar you will learn about low down payment programs and strategies, which down payment assistance programs are in your area, and how to assess your eligibility.



Get your flu shot!

Flu shot clinics continue over the next several weeks at campus locations for faculty, staff, and retirees who are covered by a PEBB health plan, and to students who are covered by a GAIP or ISHIP plan. It's easy — no appointment necessary! Just bring your health insurance card, photo ID, and completed claim form (otherwise you may pay $25 by cash or check and seek reimbursement from your health plan).

Dependents covered under PEBB, GAIP, or ISHIP are also welcome to attend.

Note: Covered dependents between ages 11-17 may attend a flu shot clinic with their parent or guardian; a signed claim/consent form is required. Dependents age 10 and under should see their health-care provider.

Find the flu shot clinic nearest you, download flyers, and get more information.


Weight Watchers fall meetings

Are you struggling with unhealthy weight? Do you have trouble motivating yourself to exercise more? UW Benefits sponsors Weight Watchers at Work meetings at two locations, each designed to help you manage your weight and stay active. Faculty and staff are invited to attend.

  • Wednesdays at the UW Medical Center, room BB-824. Noon-12:30 p.m.
  • Tuesdays at Schmitz Hall, Seattle Campus 12:15-12:45 p.m.

Learn more: Weight Management webpage.


Mammography screenings for UMP members

If you're a woman age 40+ who's enrolled in the Uniform Medical Plan, consider scheduling your next routine mammogram at the MammoVan! The Seattle Cancer Care Alliance MammoVan is a customized, mobile breast imaging clinic bringing the latest technology in digital mammograms to you at your workplace. The average appointment time is just 15 minutes.

  • Wednesday, Nov. 9, George Washington Lane near the Henry Art Gallery
  • Call the Seattle Cancer Care Alliance at 206-288-7800 for your appointment

Learn more about screening and/or schedule an appointment.

(Please note that Group Health members are required to receive all mammography services from a Group Health Cooperative facility. Claims submitted from a non-Group Health facility will not be reimbursed.)



Thinking of retirement?

The process of transitioning into retirement takes time. Navigating agencies and submitting paperwork can be arduous and even frustrating. To guide you on your path to retirement and help make the process smoother, the UW Benefits office recommends attending the following workshops:

Retiring from a DRS plan (PERS, TRS, or LEOFF) – For employees who have a Department of Retirement Systems (DRS) plan, including:

  • Classified staff participating in the Public Employees Retirement System (PERS) plans 1, 2, or 3
  • Faculty participating in a Teachers' Retirement System (TRS) plans 1 or 3
  • Law enforcement officers participating in Law Enforcement Officers' and Fire Fighters' Retirement System (LEOFF) plan 2

Retiring from UWRP – For faculty, librarians, and professional staff participating in the UW Retirement Plan (UWRP).

Visit the UW Benefits site to register for the next available class, and look over other free workshops for UW employees who are planning to retire within the next 12 months.



Choosing long-term care

Choosing a long-term care facility for yourself or a loved one can be confusing and stressful. Here are some ways you can learn about various options and considerations to help make this process easier.

  • Read this Balanced Living article for a step-by-step guide to managing the process.
  • Call UW CareLink at 1-866-598-3978 to connect with an elder care professional who works to understand your situation and provide guidance. You'll get assistance developing a personalized care approach and finding direct care services. There is no charge for up to three hours of phone consultation per year. If you continue to work with the elder care professional, you'll receive a 10 percent fee reduction.
  • Participate in the one-hour webinar "Long Term Care Essentials" on Oct. 18 at noon. If you have never had a family meeting on financial planning for a long-term illness or permanent disability, you might want to consider this webinar. Register here (enter "UW' as company code). The webinar will also be archived on the site and available for viewing by the beginning of November.

Register for UW CareLink Fall Seminar Series

UW CareLink presents the Fall 2016 Seminar Series! Experienced trainers lead the sessions and approach subjects creatively. Join us at noon in the HUB or the UW Tower for one or all four seminars, and feel free to bring your lunch. Seminars are free for all UW faculty, staff, and guests. Please register for each session you plan to attend.

  • Emotional Intelligence – Wednesday, Oct. 26 | HUB 334
    This seminar will focus on improving social intelligence through an interactive game format.
  • Dementia, Difficult Behaviors, and Determining Needs – Wednesday, Nov. 16 |UW Tower Auditorium
    You'll learn to respond intentionally instead of reacting emotionally and be equipped with tangible tools and tips to help you as family and caregivers care for a loved one.
  • Giving and Receiving Feedback – Wednesday, Dec. 7 |UW Tower Auditorium
    This workshop focuses on the ability to respond with appropriate reinforcement and deliver feedback to engage.

Finding care for our children

If a child will be joining your family soon, we recommend you start looking and evaluating your child care options now, and place your name in the wait pools available. The same applies to the UW Children's Center. Enroll early. The University has contracted with other providers and resources in order to help with your child care needs.

UW faculty, staff, and students receive priority access at select KinderCare locations or eligible Bright Horizons locations throughout the region. Au Pair/Nanny Services are offered at a discount to UW as well. Lastly, be sure to take advantage of state and local resources through Child Care Aware of Washington and Child Care Resources. For more information and resources, visit WorkLife. Ask for and receive a 10 percent tuition discount if your child is in any KinderCare location for childcare or Champions, a before-or-after-school program.


Back-up and sick child care

KinderCare and Bright Horizons offer numerous programs to children of UW faculty, staff, and students at all UW campuses to help support your needs. Are in-service days being scheduled at your child's school or is their school closed for the holidays? KinderCare and Bright Horizons provide center-based backup child care at a daily cost of $20 per child. Hours and ages vary between centers; openings are not guaranteed, and advance registration in the program prior to needing care is highly recommended.

Bright Horizons provides in-home care for your children when they are too sick to attend their normal arrangements, and you need to be at work. Register now so it is only a phone call or a few clicks on the computer when the coughs and fevers begin.



Walk safely at night

Concerned about walking alone on campus at night? Three services are available to you: Husky NightRide, Husky NightWalk, and UW Medical Center Public Safety Escorts.

Husky NightRide provides a free, safe, and easy way for U-PASS members to get home at night. It picks up passengers from 8 p.m.-1:39 a.m., Monday-Friday, excluding University holidays and summer quarter. All shuttles are wheelchair accessible and operate every 20-30 minutes. Download the Ride Systems app from the iOS or Google Play stores for real-time tracking.

Husky NightWalk is a walking escort for students, staff, and faculty where a uniformed security guard provides a safety walk to and from campus locations from 6:30 p.m.-2 a.m. year-round. Hours vary during months of later darkness. Call 206-685-WALK to request an escort.

UWMC public safety officers will escort UWMC employees from the main entrance on the third floor to nearby parking lots daily from 3:30 p.m.-6 a.m. From the same third floor location, a free van service is available weekdays 4:30 p.m.-1 a.m. For more information, contact the UWMC security office at 206-598-5555.


IMA happenings

Faculty and Staff Intramural Activities memberships on sale! Recreational Sports Programs provides a variety of facilities, equipment, programs, and experiences which contribute to the health, wellbeing, fitness, and leisure interests of UW faculty, staff, and students. IMA memberships are available on a quarter or annual basis for faculty, staff, and their spouse/registered domestic partners. Payroll deduction is available. For eligibility and rate information, please visit the Recreational Sports Programs website or stop by the IMA. If you have questions, contact Member Services at 206-543-4590 or

Recreational Sports classes, intramurals, and faculty/staff discounts: Make the commitment to reach your health and fitness goals or learn a new sport or skill by signing up for a fitness or sports class today! View the autumn quarter online course catalog for more information on eligibility and registration and visit the class registration website to sign up.

Feeling a bit more competitive? Participate in an organized recreational competition. Structured leagues, tournaments, and special events are offered in a variety of sports activities each quarter. For team sports, the Olympic Division is open to graduate students, faculty, and staff only. You must be an IMA member to register for intramurals. View the autumn quarter schedule and for more information on eligibility and registration, visit the intramurals website.

Faculty and staff discounts are available at the Golf Driving Range, Waterfront Activities Center, and UWild Gear Garage. Receive discounts on golf balls, golf classes, and boat rentals with your Husky Card. IMA membership is not required for these facilities. For rate information, visit the Recreational Sports Programs website.

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