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Inclement Weather

CONTENTS


UNDERSTAND

Inclement weather can cause transportation problems or hazardous conditions that can vary widely in our region. Severe weather may result in closures to school or child care facilities, even as the UW remains open for regular business.

Personal safety is an important consideration when evaluating the ability to commute to work during severe weather.

Leave Use and Compensation

If weather conditions prevent an employee from working as scheduled, leave taken due to inclement weather is charged to vacation leave, personal holiday, accrued compensatory time, or leave without pay according to the position's collective bargaining agreement or employment program.

The following table summarizes leave use for classified and professional staff who miss work because of inclement weather:

Employment Category Leave Options
Overtime-eligible Classified Non-union, Contract Classified and Professional Staff. Partial and full day absences due to inclement weather are charged to:
  • Vacation leave,
  • Personal holiday (full day absence only),
  • Accrued compensatory time, or
  • Leave without pay.
Overtime-exempt (excepted) Classified Non-Union and Contract Classified Staff. Full-day absences due to inclement weather are charged to:
  • Vacation leave,
  • Personal holiday (full day absence only),
  • Accrued compensatory time, or
  • Leave without pay.

Part-day absences due to inclement weather are charged to:

  • Vacation leave,
  • Accrued compensatory time
If an overtime-exempt employee does not have paid leave available, the employee may not be placed on leave without pay for part-day absences
Overtime-exempt Professional Staff Overtime-exempt professional staff are responsible for ensuring that all work obligations are met. Full day absences due to inclement weather may be charged to leave, or the individual's work schedule may be flexed with the supervisor's concurrence. At the supervisor's discretion, leave does not have to be charged for approved partial day absences.

Other Work Options

Supervisors can approve requests for employees to temporarily work from home, if doing so allows completion of work assignments.

ACT

Employees and supervisors should review their unit's plans for inclement weather and employee leave use options.

See the UW Operational Status page for information about how to check the UW's operational status.

If you are unable to come to work, notify your supervisor according to your department's established procedures. When you return to work, complete your department's leave request form.

Suspended Operations
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