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Professional Staff Program

Employment Process

Regular Appointments

Hiring a professional staff employee requires that the position meet one or more of the legislatively authorized exemption criteria and that the Compensation Office has approved the position's placement in the professional staff, its salary grade, and its recruiting salary range.

To fill a new, proposed professional staff position or to replace an existing professional employee, follow the steps in the Hiring Process Guide for the Selection and Hiring of staff.

Temporary Appointments

A temporary professional staff appointment may be made for assignments of limited duration (e.g., short-term project, coverage for a regular employee on leave of absence, assistance during peak work load periods, etc.). The Compensation Office must give advance approval for temporary professional staff appointments. See Hiring a Professional Staff Temporary.

Joint Appointments - Faculty and Professional Staff

Employees holding joint faculty and professional staff appointments with a combined total of half time or more, accrue and are eligible to use Professional Staff Program annual and sick leave benefits in proportion to the percentage of the professional staff appointment.

A special condition applies when a professional staff employee intermittently reduces his or her professional staff appointment to accept a temporary faculty appointment. In this case the annual and sick leave accrual rate is determined by combining the percent time of the professional staff and faculty appointments to arrive at an overall full-time equivalency for leave accrual purposes.

Multiple University Appointments

A full or part-time professional staff employee must receive approval from his or her supervisor before accepting any additional hourly or monthly University appointments.

Overtime eligible professional staff employees must be paid time and one-half overtime compensation for the combined total hours worked in multiple appointments that exceed 40 hours in a workweek. The employee's home department is required to monitor all work hours and maintain weekly timekeeping records that show all University hours worked.

Outside Consulting and Employment

Employee Obligations and Official Duties

Employees may engage in outside consulting work or part-time employment provided it does not conflict with or negatively impact employees' ability to fulfill their University employment obligations, and it does not otherwise negatively impact the University.

Criteria for Consulting Activities or Part-time Employment

The State of Washington Ethics in Public Service Act, Chapter 42.52 RCW, permits a University employee to engage in outside consulting or part-time employment provided the activities meet the criteria specified in Administrative Policy Statement 47.3, "Outside Consulting Activities and Part-time Employment by Professional or Classified Staff Employees."

Advance Review and Approval of Outside Work

Advance review and approval of outside consulting or employment is required whenever the activity relates to, or could conflict with, the employee's University job responsibilities or status as a University employee. The advance approval requirement protects the University's and the employee's interest in minimizing participation in activities that do, or appear to, conflict with the state ethics law and/or University policies.

Review Procedure

Administrative Policy Statement 47.3 describes the procedure for the advance review of outside consulting or part-time employment. Requests for approval of outside professional work require review and approval by the immediate supervisor, the unit head and the appropriate dean or vice president (or equivalent administrator).

Use of University Facilities or Equipment

Professional staff may not use University facilities or equipment for outside work (see Administrative Policy Statement 47.2, "Personal Use of University Facilities and Equipment by University Employees").

Conflict of Interest

Employees are expected to maintain high standards of ethics and to avoid conflicts of interest as set forth in the University Handbook, Volume Four, Part V, Chapter 2. They are also expected to comply with the 1994 state ethics law (Chapter 42.52 RCW), and Administrative Policy Statement 47.3, "Outside Consulting Activities and Part-time Employment by Professional or Classified Staff Employees."