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Professional Staff Program
Appendix D - Reduction-In-Force Notification

Download an MS Word Template of the following notice

(Administrators: Please ensure that the Human Resources Consultant's copy of the professional staff layoff notice is mailed promptly).

(Date)

Employee Name
Employee Title
Employee Department Address

Re: Layoff Notice

Dear (Mr. Ms.) (Name):

I regret to inform you that due to (layoff action must be based on at least one of the following: lack of funds, curtailment of work, or reorganization) your last day of employment with the University in your professional staff position will be (day/mo/year - NOTE, minimum of 30 calendar days notice is required).

There are several options available to you regarding the continuance of your group insurance coverage. In addition, you may have questions relative to options within the retirement system in which you are presently enrolled. The University Benefits Office is available to assist you with benefits related questions. Please see www.washington.edu/admin/hr/benefits/benefits-layoff.html for information about layoff benefits eligibility.

Benefits & Work/Life is located at 3903 Brooklyn Avenue N.E., their phone number is 206-543-2800, and you may also contact them at benefits@u.washington.edu. Additional information about layoff is on the Human Resources website at www.washington.edu/admin/hr/roles/ee/endemplmnt/layoff/index.html.

In the event there are no other University employment opportunities for you following separation from your present position, you may be eligible for unemployment compensation. Questions regarding unemployment compensation are best directed to a local Washington State Employment Security office. See the Washington State Employment Security Department's website for additional information at www.wa.gov/esd/ui/icapp/start.htm.

If you believe that you may be eligible for reversion to classified service, please see information on reversion rights in the Professional Staff Program at www.washington.edu/admin/hr/polproc/prostaff/endingEmplmnt.html#reversion.

Sincerely,

______________________________________________
(Name of appointing authority, Dean, Vice President, etc, or designee)
(Title)

cc: Benefits & Work/Life
     Human Resources Consultant