Creating a Calendar Note

UNDERSTAND

The Online Work/Leave System (OWLS) allows you to enter calendar notes to clarify entries that otherwise may be unclear. Notes are entered by the timekeeper and there is no limit to the amount of text that the note can contain.

There are many situations in which you may need to enter a note. For example, notes should be made in the following circumstances:

to clarify or explain a calendar entry;
when changes are made after a month has been submitted; or
when an employee “flexes” his/her schedule.

Once entered, notes created cannot be amended or deleted. To effect a change to an existing note, you will need to create a new note indicating that the previously entered text is modified as noted.

Notes are visible only within the month in which they are created, so to view a note from a prior month, you will have to navigate back to that month.

Your note will be saved in the Notes section of the calendar month in which the note was created.

Tips for the Content of a Note

State the reason for the transaction.
Clarify the source of balance change values.
Be specific.
Keep it short.

ACT

To create a calendar note, open the employee’s record and perform the following steps:

1. Click the'Notes/Adjustments' button at the bottom of the calendar page.'

2. Click the'Create Note for Month' button.'

3. Enter an appropriate note. 4. Click 'Save Note.'

If you forget to click on “Save Note,” the note will be lost.