Viewing Prior Records in OWLS

UNDERSTAND

An employee may have prior Online Work/Leave System (OWLS) records if the employee has worked for another UW department, held another position in your department, or if the employee's position has been reclassified. These prior OWLS records are not deleted and can be accessed.

ACT

To access an employee's prior OWLS record(s), open the OWLS home page and take the following steps:

1. Enter an employee’s ID number or name. 2. Check the box to the left of 'Include Prior Records' in the 'Choose an Action' section. 3. Click 'Next.'

You will see the record(s) for the employee.

Lines highlighted in gray are records that are now read-only.

You can also access an employee's prior OWLS record(s) from the employee's current OWLS record. In order to do this, take the following steps:

1. Click on the 'Balances' tab at the top of the screen. 2. Click on the link associated with the time period you wish to view.

Ended records are read-only. When viewing an ended record, the upper left corner will indicate in red the date the record was ended.

Ended record date indicated in upper left corner