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Making Calendar Entries
Organ Donor Shared Leave


On July 1, 2013, the University of Washington launched the Organ Donor Shared Leave Program, which allows UW employees who volunteer as live organ donors to receive gifts of shared leave from other UW employees.

Because this program is not part of the state shared leave program, and therefore does not count toward the 522-day maximum, follow the steps below when making calendar entries for the organ donor shared leave recipient. 


Entering Organ Donor Shared Leave Used

Open the employee’s record and take the following steps:

  1. Create a calendar note indicating the period of time the live organ donor is receiving shared leave for organ donation purposes, e.g., "Employee on organ donor shared leave from August 5 through August 29."
  2. Use the UWHR organ donor shared leave balance tracking spreadsheet to track the receipt and use of organ donor shared leave during this period of time.
  3. Leave the OWLS calendar days blank for those days when the employee is out for the organ donation procedure.
  4. If the employee exhausts his or her organ donor shared leave or chooses to take other paid leave, those entries should continue to be made in the OWLS calendar.


For more information about the Organ Donor Shared Leave Program, please visit the Organ Donor Shared Leave Program webpage.

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