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Changing the UW Hire Date


An employee’s UW hire date is the most recent date of hire into in a salaried, leave-bearing classified or professional staff appointment. It is not changed by movement within the UW without a break or leaves of absence without pay.

For faculty converting to a professional staff appointment without a break in service, the UW hire date is the first day in the leave bearing appointment.

Because this date is used to determine eligibility for service awards under the UW Employee Service Recognition Program, it is important that this date be accurate.

If an employee’s Online Work/Leave System (OWLS) record reflects an incorrect UW hire date, it will need to be changed by the timekeeper.


To change the UW hire date, open the employee's record and take the following steps:

1. Click on the 'Profile' tab. 2. Click on the 'Edit Employee Profile' button.

3. Change the UW Hire date. 4. Click 'Save.'

Note: Clicking the “Save” button will cause the record to be "rolled back" to the beginning of the current, active record. All months will have to be re-submitted and PERMs will be re-sent to the employee and supervisor(s).


To learn more about the UW Employee Service Recognition Program and to view the awards, please visit the Service Recognition Program page.